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02 Contract Notice

Provision of Legal Services to the Welsh Language Commissioner

  • First published: 15 November 2024
  • Last modified: 15 November 2024

Contents

Summary

OCID:
ocds-kuma6s-145442
Published by:
Comisiynydd y Gymraeg
Authority ID:
AA0480
Publication date:
15 November 2024
Deadline date:
17 January 2025
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
Yes
Has Carbon Reduction Plan:
No

Abstract

The Commissioner requires a 4 year framework agreement for legal advice on a range of subjects and issues relevant to his statutory functions. CPV: 79100000, 79112000, 79100000, 79100000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Comisiynydd y Gymraeg

Uned 2 Bloc C, Doc Fictoria

Caernarfon

LL55 1TH

UK

Contact person: Siân Elen McRobie

Telephone: +44 3456033221

E-mail: tendro@cyg-wlc.cymru

NUTS: UKL12

Internet address(es)

Main address: https://www.comisiynyddygymraeg.cymru

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0480

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.sell2wales.gov.wales


I.4) Type of the contracting authority

National or federal agency/office

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Legal Services to the Welsh Language Commissioner

Reference number: CYG043

II.1.2) Main CPV code

79100000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Commissioner requires a 4 year framework agreement for legal advice on a range of subjects and issues relevant to his statutory functions.

II.1.5) Estimated total value

Value excluding VAT: 150 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

General legal advice to the Commissioner

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Advice on any matter relating to the interpretation and implementation of the Welsh Language (Wales) Measure 2011. Advice on the Welsh Language Act 1993 or any other legislation, regulation or advice relevant to the Commissioner and the implementation of the Commissioner's powers, duties and functions.

Matters relating to the implementation of the Welsh Language (Wales) Measure 2011 and the Welsh Language Act 1993, the Commissioner's powers, functions and duties in relation to other British, European and International legislation.

The ability to access barrister services where appropriate.

II.2.5) Award criteria

Criteria below:

Quality criterion: Capability in The Welsh language / Weighting: 100

Quality criterion: Personnel and Capacity / Weighting: 50

Quality criterion: Quality Management and Communication / Weighting: 20

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2025

End: 31/03/2029

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Submissions for this FTS notice may be made in the Welsh language or bilingually, but only through this official FTS notice. The corresponding information in the Welsh language for this notice has been placed on the Gwerthwch i Gymru website https://www.gwerthwchigymru.llyw.cymru .

Lot No: 2

II.2.1) Title

Representation in proceedings and barrister services

II.2.2) Additional CPV code(s)

79112000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Representing the Commissioner in proceedings before the Welsh Language Tribunal, County Court or High Court. Advising and representing the Commissioner with regard to judicial reviews, and intervening in legal proceedings (Sections 8 - 10 of the Measure) or in response to judicial reviews against the Commissioner.

Advising the Commissioner on a point of law and as such, the companies appointed to the framework agreement will need to have access to barrister services where appropriate and in proceedings where the services of a barrister are needed.

II.2.5) Award criteria

Criteria below:

Quality criterion: Capability in the Welsh language / Weighting: 100

Quality criterion: Personnel and Capacity / Weighting: 50

Quality criterion: Quality Management and Communication / Weighting: 20

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2025

End: 31/03/2029

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Submissions for this FTS notice may be made in the Welsh language or bilingually, but only through this official FTS notice. The corresponding information in the Welsh language for this notice has been placed on the Gwerthwch i Gymru website https://www.gwerthwchigymru.llyw.cymru .

Lot No: 3

II.2.1) Title

Employement, commercial and governance

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Employment matters common to public bodies.

Advice on building leases and other commercial matters relating to the Commissioner's resources.

Advice on data protection issues, freedom of information, environmental regulations and other matters relating to the Commissioner's Governance.

Any other legal advice as required by the Commissioner.

II.2.5) Award criteria

Criteria below:

Quality criterion: Capability in the Welsh Language / Weighting: 100

Quality criterion: Personnel and Capacity / Weighting: 50

Quality criterion: Quality Management and Communication / Weighting: 20

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2025

End: 31/03/2029

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Submissions for this FTS notice may be made in the Welsh language or bilingually, but only through this official FTS notice. The corresponding information in the Welsh language for this notice has been placed on the Gwerthwch i Gymru website https://www.gwerthwchigymru.llyw.cymru

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to SPD

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Reference to the relevant law, regulation or administrative provision:

Solicitors - practicing certificate - Solicitors Regulation Authority

Barristers - practicing certificate - Bar Standards Board

III.2.2) Contract performance conditions

Criteria stated in the procurement documents

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/01/2025

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 2 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 17/01/2025

Local time: 17:00

Place:

Electronic

Information about authorised persons and opening procedure:

Director of Governance & Corporate Services

Senior Finance & Resources Officer

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

October 2028

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The tender documents relating to this procurement have been published in the Welsh and English languages. The Welsh language version of the documents are published on https://www.gwerthwchigymru.llyw.cymru

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145442.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:145442)

Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.gwerthwchigymru.llyw.cymru/ESPD/ESPD_Download.aspx?id=145442

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

15/11/2024

Coding

Commodity categories

ID Title Parent category
79112000 Legal representation services Legal advisory and representation services
79100000 Legal services Business services: law, marketing, consulting, recruitment, printing and security

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
tendro@cyg-wlc.cymru
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
pdf243.73 KB
This file may not be accessible.
xlsx
xlsx23.34 KB
This file may not be accessible.
docx
docx73.87 KB
This file may not be accessible.
xlsx
xlsx21.80 KB
This file may not be accessible.
docx
docx88.22 KB
This file may not be accessible.
pdf
pdf102.99 KB
This file may not be accessible.
pdf
pdf111.91 KB
This file may not be accessible.
pdf
pdf326.19 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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