Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Comisiynydd y Gymraeg
Uned 2 Bloc C, Doc Fictoria
Caernarfon
LL55 1TH
UK
Contact person: Siân Elen McRobie
Telephone: +44 3456033221
E-mail: tendro@cyg-wlc.cymru
NUTS: UKL12
Internet address(es)
Main address: https://www.comisiynyddygymraeg.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0480
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Legal Services to the Welsh Language Commissioner
Reference number: CYG043
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
The Commissioner requires a 4 year framework agreement for legal advice on a range of subjects and issues relevant to his statutory functions.
II.1.5) Estimated total value
Value excluding VAT:
150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
General legal advice to the Commissioner
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Advice on any matter relating to the interpretation and implementation of the Welsh Language (Wales) Measure 2011. Advice on the Welsh Language Act 1993 or any other legislation, regulation or advice relevant to the Commissioner and the implementation of the Commissioner's powers, duties and functions.
Matters relating to the implementation of the Welsh Language (Wales) Measure 2011 and the Welsh Language Act 1993, the Commissioner's powers, functions and duties in relation to other British, European and International legislation.
The ability to access barrister services where appropriate.
II.2.5) Award criteria
Criteria below:
Quality criterion: Capability in The Welsh language
/ Weighting: 100
Quality criterion: Personnel and Capacity
/ Weighting: 50
Quality criterion: Quality Management and Communication
/ Weighting: 20
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Submissions for this FTS notice may be made in the Welsh language or bilingually, but only through this official FTS notice. The corresponding information in the Welsh language for this notice has been placed on the Gwerthwch i Gymru website https://www.gwerthwchigymru.llyw.cymru .
Lot No: 2
II.2.1) Title
Representation in proceedings and barrister services
II.2.2) Additional CPV code(s)
79112000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Representing the Commissioner in proceedings before the Welsh Language Tribunal, County Court or High Court. Advising and representing the Commissioner with regard to judicial reviews, and intervening in legal proceedings (Sections 8 - 10 of the Measure) or in response to judicial reviews against the Commissioner.
Advising the Commissioner on a point of law and as such, the companies appointed to the framework agreement will need to have access to barrister services where appropriate and in proceedings where the services of a barrister are needed.
II.2.5) Award criteria
Criteria below:
Quality criterion: Capability in the Welsh language
/ Weighting: 100
Quality criterion: Personnel and Capacity
/ Weighting: 50
Quality criterion: Quality Management and Communication
/ Weighting: 20
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Submissions for this FTS notice may be made in the Welsh language or bilingually, but only through this official FTS notice. The corresponding information in the Welsh language for this notice has been placed on the Gwerthwch i Gymru website https://www.gwerthwchigymru.llyw.cymru .
Lot No: 3
II.2.1) Title
Employement, commercial and governance
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Employment matters common to public bodies.
Advice on building leases and other commercial matters relating to the Commissioner's resources.
Advice on data protection issues, freedom of information, environmental regulations and other matters relating to the Commissioner's Governance.
Any other legal advice as required by the Commissioner.
II.2.5) Award criteria
Criteria below:
Quality criterion: Capability in the Welsh Language
/ Weighting: 100
Quality criterion: Personnel and Capacity
/ Weighting: 50
Quality criterion: Quality Management and Communication
/ Weighting: 20
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Submissions for this FTS notice may be made in the Welsh language or bilingually, but only through this official FTS notice. The corresponding information in the Welsh language for this notice has been placed on the Gwerthwch i Gymru website https://www.gwerthwchigymru.llyw.cymru
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to SPD
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Solicitors - practicing certificate - Solicitors Regulation Authority
Barristers - practicing certificate - Bar Standards Board
III.2.2) Contract performance conditions
Criteria stated in the procurement documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/01/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/01/2025
Local time: 17:00
Place:
Electronic
Information about authorised persons and opening procedure:
Director of Governance & Corporate Services
Senior Finance & Resources Officer
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
October 2028
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The tender documents relating to this procurement have been published in the Welsh and English languages. The Welsh language version of the documents are published on https://www.gwerthwchigymru.llyw.cymru
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145442.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:145442)
Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.gwerthwchigymru.llyw.cymru/ESPD/ESPD_Download.aspx?id=145442
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
15/11/2024