Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Contact person: Tom Simmons
Telephone: +44 1597826000
E-mail: thomas.simmons@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: https://www.powys.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EICR Testing and Remedial Works at Powys County Council Corporate Sites
Reference number: itt_114143
II.1.2) Main CPV code
71631300
II.1.3) Type of contract
Services
II.1.4) Short description
Powys County Council is seeking to appoint a suitably experienced and qualified Contractor (or a group of Contractors acting as a Consortium) to enter into a contract to undertake Electrical Installation Condition Reports (EICRs) and associated remedial work at Powys County Council corporate sites.
The contract is divided into two geographic lots:
- Lot 1 - North Powys
- Lot 2 - South Powys
Bidders can apply for either one Lot or both Lots.
The agreement will have an initial period of 3 years / 36 months with an option to extend for up to a further 2 years / 24 months.
II.1.5) Estimated total value
Value excluding VAT:
466 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - North Powys
II.2.2) Additional CPV code(s)
31000000
71000000
71630000
71631000
71631300
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Powys County Council is seeking to appoint a suitably experienced and qualified Contractor (or a group of Contractors acting as a Consortium) to enter into a contract to undertake Electrical Installation Condition Reports (EICRs) and associated remedial work at Powys County Council corporate sites.
Bidders can apply for either one Lot or both Lots.
The agreement will have an initial period of 3 years / 36 months with an option to extend for up to a further 2 years / 24 months.
II.2.5) Award criteria
Criteria below:
Quality criterion: Customer Service
/ Weighting: 120
Quality criterion: Health and Safety
/ Weighting: 150
Quality criterion: Quality Management
/ Weighting: 120
Quality criterion: Sustainability
/ Weighting: 60
Quality criterion: Project Resource
/ Weighting: 120
Quality criterion: Community Benefits
/ Weighting: 30
Price
/ Weighting:
400
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The agreement will have an option to extend for up to a further 2 years / 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - South Powys
II.2.2) Additional CPV code(s)
31000000
71000000
71315400
71630000
71631000
71631300
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Powys County Council is seeking to appoint a suitably experienced and qualified Contractor (or a group of Contractors acting as a Consortium) to enter into a contract to undertake Electrical Installation Condition Reports (EICRs) and associated remedial work at Powys County Council corporate sites.
Bidders can apply for either one Lot or both Lots.
The agreement will have an initial period of 3 years / 36 months with an option to extend for up to a further 2 years / 24 months.
II.2.5) Award criteria
Criteria below:
Quality criterion: Customer Services
/ Weighting: 120
Quality criterion: Health and Safety
/ Weighting: 150
Quality criterion: Quality Management
/ Weighting: 120
Quality criterion: Sustainability
/ Weighting: 60
Quality criterion: Project Resource
/ Weighting: 120
Quality criterion: Community Benefits
/ Weighting: 30
Price
/ Weighting:
600
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The agreement will have an option to extend for up to a further 2 years / 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
It is a Minimum Requirement that Bidders are/have:
Passed a financial assessment of your companies accounts undertaken in accordance with instruction provided in the Financial Analysis Information document (found within the Tender documentation).
Minimum level(s) of standards required:
It is a Minimum Requirement that Bidders are/have:
Insurance requirements, note that you must have or agree to put in place by contract start insurance to the following levels:
- Public & Product Liability Insurance - 5,000,000 GBP;
- Employer’s Liability Insurance - 5,000,000 GBP; and
- Professional Indemnity Insurance - 2,000,000 GBP (each and every claim).
III.1.3) Technical and professional ability
List and brief description of selection criteria:
It is a Minimum Requirement that Bidders are/have:
Constructionline Silver registered, with work categories relevant to the subject matter of the contract.
Registered with Safety Schemes in Procurement (SSIP) accredited scheme.
Certified by an organisation that appears on the United Kingdom Accreditation Service (UKAS) accredited certification schemes, such as NICEIC, ELECSA and NAPIT, for undertaking of electrical works on domestic and non-domestic properties.
Demonstrable experience of delivering contract(s) of a similar nature.
All works must be signed-off by an employee who is Electrotechnical Certification Scheme (ECS) registered, or equivalent qualification through organisation such as NICEIC, ELECSA and NAPIT.
All on-site employees must have a valid Disclosure and Barring Service (DBS) check in accordance with the Council’s DBS Policy (found within the Tender documentation) at the time of Contract mobilisation and throughout the contract period.
Acceptance to carry out all works in accordance with Section 44 of the Welsh Language (Wales) Measure 2011.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/01/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
06/01/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
5 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Instructions for Suppliers – Registration on eTenderwales -
Powys County Council will be conducting this tender through the Value Wales e-Tendering portal. This
can be found at https://etenderwales.bravosolution.co.uk/home.html, all information may be downloaded and returned
through this channel.
Internet address(es): http://etenderwales.bravosolution.co.uk
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk/home.html
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
5.1
- Click the “Open Access ITTs” link.
- Click on the relevant ITT to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer
Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help
available)
If you require any further assistance use the online help, or the eTendering Helpdesk is available Mon –
Fri (8am – 6pm) on:
- Phone: 0800 069 8634
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146222
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As per the Tender documentation.
(WA Ref:146222)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
22/11/2024