Summary
- OCID:
- ocds-kuma6s-146121
- Published by:
- Conwy County Borough Council
- Authority ID:
- AA0389
- Publication date:
- 26 November 2024
- Deadline date:
- 18 December 2024
- Notice type:
- Contract Notice
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- No
Abstract
Conwy County Borough Council is seeking proposals for the relocation and upgrade of the full conferencing equipment in the Council Chamber to Coed Pella. This tender specification outlines the requirements for a comprehensive audio-visual system that will enhance the functionality and efficiency of council meetings. The goal is to implement a state-of-the-art solution that supports hybrid meetings, ensures clear communication, and integrates seamlessly with existing digital platforms.
The successful contractor will be responsible for sourcing, delivering, installing, and maintaining high-quality audio-visual equipment and software. The system must be fully digital, reliable, and capable of supporting the council’s needs for years to come. This includes providing robust support and training to ensure smooth operation and minimal disruption during the transition.
Full notice text
CONTRACT NOTICE – NATIONAL
|
| SUPPLIES |
1 Authority Details
|
1.1
|
Authority Name and Address
|
|
Conwy County Borough Council |
Bodlondeb, Bangor Road, |
Conwy |
LL32 8DU |
UK |
Hannah Edwards |
+44 1492574000 |
procurement@conwy.gov.uk |
|
http://www.conwy.gov.uk
https://www.sell2wales.gov.wales
https://www.sell2wales.gov.wales |
|
1.2
|
Address from which documentation may be obtained
Conwy County Borough Council |
Bodlondeb, Bangor Road, |
Conwy |
LL32 8DU |
UK |
|
+44 1492574000 |
procurement@conwy.gov.uk |
|
| http://www.conwy.gov.uk |
|
1.3
|
Completed documents must be returned to:
Conwy County Borough Council |
Bodlondeb, Bangor Road, |
Conwy |
LL32 8DU |
UK |
|
+44 1492574000 |
procurement@conwy.gov.uk |
|
| http://www.conwy.gov.uk |
|
2 Contract Details
|
2.1
|
Title
Full Conferencing Equipment Requirements and Specifications for Relocation of Council Chamber
|
2.2
|
Description of the goods or services required
Conwy County Borough Council is seeking proposals for the relocation and upgrade of the full conferencing equipment in the Council Chamber to Coed Pella. This tender specification outlines the requirements for a comprehensive audio-visual system that will enhance the functionality and efficiency of council meetings. The goal is to implement a state-of-the-art solution that supports hybrid meetings, ensures clear communication, and integrates seamlessly with existing digital platforms.
The successful contractor will be responsible for sourcing, delivering, installing, and maintaining high-quality audio-visual equipment and software. The system must be fully digital, reliable, and capable of supporting the council’s needs for years to come. This includes providing robust support and training to ensure smooth operation and minimal disruption during the transition.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=146121.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
|
2.3
|
Notice Coding and Classification
|
|
|
|
|
32232000 |
|
Video-conferencing equipment |
|
48515000 |
|
Video conferencing software package |
|
51300000 |
|
Installation services of communications equipment |
|
72212515 |
|
Video conferencing software development services |
|
|
|
|
|
1013 |
|
Conwy and Denbighshire |
|
2.4
|
Total quantity or scope of tender
Please see the tender pack for full details.
|
3 Conditions for Participation
|
3.1
|
Minimum standards and qualification required
Please see the tender pack for full details.
|
4 Administrative Information
|
4.1
|
Type of Procedure
Single stage
|
4.2
|
Reference number attributed to the notice by the contracting authority
LG/CER/2024
|
4.3
|
Time LimitsTime-limit for receipt of completed tenders
18-12-2024
Time 12:00
Estimated award date
03-02-2025 |
4.5
|
Language or languages in which tenders or requests to participate can be drawn upEN
CY
|
4.6
|
Tender Submission Postbox
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx |
5 Other Information
|
5.1
|
Additional Information
The installation of the equipment must be completed by the end of March 2025.
(WA Ref:146121)
|
5.2
|
Additional Documentation
|
|
Bilingual Advert - conferencing equipment solution for relocation of council chamber |
|
|
5.3
|
Publication date of this notice 26-11-2024 |
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 51300000 |
Installation services of communications equipment |
Installation services (except software) |
| 72212515 |
Video conferencing software development services |
Programming services of application software |
| 48515000 |
Video conferencing software package |
Communication software package |
| 32232000 |
Video-conferencing equipment |
Radio transmission apparatus with reception apparatus |
Delivery locations
| ID |
Description
|
| 1013 |
Conwy and Denbighshire |
Alert region restrictions
The buyer has restricted the alert for this notice to suppliers based in the following regions.
| ID |
Description
|
|
There are no alert restrictions for this notice.
|
Further information
|
Date
|
Details
|
|
No further information has been uploaded.
|
Postbox
The awarding buyer has indicated that it will accept electronic responses to
this notice via the Tender Submission Postbox facility.
Submit your tender response electronically in a secure environment.
To create an electronic response please click the "Add to my interest list" button at the top of the page.
For more information on the Postbox Facility please refer to the user guide:
Additional Documents
The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.
Current documents
zip2.06 MB
This file may not be accessible.
docx114.61 KB
This file may not be accessible.
Replaced documents
There are no previous versions of these documents.