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Summary

OCID:: ocds-kuma6s-146373
Published by:: City & County of Swansea
Authority ID:: AA0254
Publication date:: 28 November 2024
Deadline date:: -
Notice type:: 01 Prior Information Notice (PIN)
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

Swansea Council is seeking to establish market options for the future management of Tir John Landfill Site. The Council intends to procure a contract to start from early 2026 and is seeking to understand the best approach to market. There are various management areas which could be contracted out and the Council are trying to establish whether to procure one single contract, to offer lots for the various areas or to run the closed landfill in-house CPV: 90533000, 90533000, 90500000.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

City & County of Swansea

Civic Centre

Swansea

SA1 3SN

Telephone: +44 1792637242

E-mail: procurement@swansea.gov.uk

NUTS: UKL18

Internet address(es)

Main address: http://www.swansea.gov.uk/dobusiness

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Management of Tir John Closed Landfill Site

II.1.2) Main CPV code

90533000

II.1.3) Type of contract

Services

II.1.4) Short description

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

90533000

90500000

II.2.3) Place of performance

NUTS code:

UKL18

Main site or place of performance:

Civic Centre. Swansea. Wales. UK.

II.2.4) Description of the procurement

Swansea Council is seeking to establish market options for the future management of Tir John Landfill Site. The Council currently has a third party managing the site while it finishes off the operational phase and capping and restoration works.

The Council intends to procure a contract to start in 2026 and is seeking to understand the market for various contract options and lengths of contract.

Areas which require management include:

- Day to day management of the landfill site in accordance with environmental permits subject to an agreed split of roles and responsibilities with the Council

- Undertake environmental monitoring and reporting in accordance with the permit

- Undertake management of the landfill gas field and landfill gas generating plant. This may also include trading of electricity and ROCS etc. to achieve the highest income possible

We would interested in hearing from you if you have the ability to undertake all or some of the above areas of service. We would be interested to discuss ideas for:

- The pros and cons of differing contract lengths

- Which contract terms would be suitable

- What form of payment and/or incentives would offer best value and most security for both parties, and what service areas are includes/excluded within the payments

At this stage, the Council is seeking to determine the most appropriate approach to any future procurement exercise and therefore seeks the views of interested parties to help inform the process. To this end, interested parties are invited to initially submit a response to Nigel Fletcher, at Nigel.fletcher@swansea.gov.uk, no later than 31st January 2025. Please provide:

1. Name of your organisation and brief description of its background and experience

2. Would you be interested in tendering for the services described above? If so:

a. Would you be interested in tendering for all service areas or part areas?

b. What length of contract would you deem appropriate?

c. What form of contract would you suggest is utilised?

d. What form of payment mechanism would be most appropriate for each service area?

3. Any other comments/suggestions

II.3) Estimated date of publication of contract notice:

31/03/2025

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

Responses to this Prior Information Notice are understood by all parties to be purely informal and will not form part of any subsequent

procurement process.

Not responding to this Prior Information Notice shall not prevent any economic operator from participating in any future procurement

process.

The publication of this Prior Information Notice does not signify the beginning of any formal procurement process and does not constitute

a commitment by the Council to undertake any future procurement process.

The Council may withdraw or amend any information contained in this Prior Information Notice at any time and without notice

(WA Ref:146373)

VI.5) Date of dispatch of this notice

28/11/2024

Coding

Commodity categories

ID	Title	Parent category
90500000	Refuse and waste related services	Sewage, refuse, cleaning and environmental services
90533000	Waste-tip management services	Operation of a refuse site

Delivery locations

ID	Description
1018	Swansea

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: procurement@swansea.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.