Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
Contact person: Lisa Evans
Telephone: +44 7966230649
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk/dobusiness
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract For The Provision Of Long-Term JCB Teletruk (Or Equivalent Type Machines) Hire With Maintenance
Reference number: CCS/23/415
II.1.2) Main CPV code
42415000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Swansea council are tendering for the hire of 3 nr NEW 35-26D 4X4 JCB Teletruks or equivalent type/model machines with attachments for long term for use at the waste transfer site.
These vehicles will be replacement for our existing teletruks on a like for like basis. The anticipated running hours each Teletruk is 30 hours per week, 1,500 hours annually. Tenderers are invited to visit site to see our operations to ensure vehicle proposed will be fit for purpose.
Service required at 500 hours, hirer to email at least 48 hours before to arrange site visit to carry out maintenance.
A demo vehicle will be required for the plant specified to ensure it fits our operational needs.
Machine to be supplied with solid Tyres, the replacement of worn tyres lies with the supplier. Cost to be built into overall hire costs.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
.01
GBP
II.2) Description
II.2.2) Additional CPV code(s)
42415000
42415110
42415100
42418000
42410000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
Swansea council are tendering for the hire of 3 nr NEW 35-26D 4X4 JCB Teletruks or equivalent type/model machines with attachments for long term for use at the waste transfer site.
These vehicles will be replacement for our existing teletruks on a like for like basis. The anticipated running hours each Teletruk is 30 hours per week, 1,500 hours annually. Tenderers are invited to visit site to see our operations to ensure vehicle proposed will be fit for purpose.
Service required at 500 hours, hirer to email at least 48 hours before to arrange site visit to carry out maintenance.
A demo vehicle will be required for the plant specified to ensure it fits our operational needs.
Machine to be supplied with solid Tyres, the replacement of worn tyres lies with the supplier. Cost to be built into overall hire costs.
II.2.5) Award criteria
Quality criterion: Lowest Price
/ Weighting: 60
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers are required to submit specification sheets for all vehicles and attachments proposed.
All defects to be rectified within 24 hours. In event of mechanical failure, hirer will attempt to repair machine within 24 hours, or supply an alternative machine within 48 hours.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-014497
Section V: Award of contract
Contract No: CCS/23/415
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/10/2024
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
EXUMA PLANT LIMITED
Dock Rd, The Docks
Port Talbot
SA131RS
UK
Telephone: +44 1639881567
Fax: +44 1639890621
NUTS: UKL17
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: .01
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
Thanks
(WA Ref:144936)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.2) Body responsible for mediation procedures
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
E-mail: procurement@swansea.gov.uk
Internet address(es)
URL: http://www.swansea.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
E-mail: procurement@swansea.gov.uk
Internet address(es)
URL: https://www.swansea.gov.uk/procurement
VI.5) Date of dispatch of this notice
01/10/2024