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21 Social and other Specific Services - Contract Notice

Framework Agreement for Early Years Pre-School Education Provision in Powys

  • First published: 08 October 2024
  • Last modified: 08 October 2024

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-144919
Published by:
Powys County Council
Authority ID:
AA0354
Publication date:
08 October 2024
Deadline date:
13 November 2024
Notice type:
21 Social and other Specific Services - Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Powys County Council (the Council) is seeking to engage with suitably qualified and experienced organisations for Early Years Pre School Education Provision in Powys. Since September 2017, Powys early years education has been provided via contracted early years settings. From September 2025, the Council will be seeking to award new contracts for the next five years. All 3 and 4 year olds will have access to up to 10 hours of Early Years Education per week during term time. The new funding formula implemented in April 2024 5 GBP per hour per child. The provision will be split into catchment area lots. If you have the intention to bid for more than one setting under either a single lot or under more than one lot, please ensure the applications are kept separate. Please note, however, this may result in a partial award and will not provide an advantage over other, single, bids. Lots: Lot 1 - Brecon Lot 2 - Bro Hyddgen Lot 3 - Builth Wells Lot 4 - Caereinion Lot 5 - Crickhowell Lot 6 - Gwernyfed Lot 7 - John Beddoes Lot 8 - Llandrindod Wells Lot 9 - Llanfyllin Lot 10 - Llanidloes Lot 11 - Maesydderwen Lot 12 - Newtown Lot 13 - Welshpool Framework Agreement length - 4 years plus an option to extend for a further 1 year at the Council's discretion. Contract duration - Individual setting contract lengths - 5 years with the option to extend for a further 2 years at the Council's discretion. The Council intends to let a pseudo framework agreement under Regulations 74 to 77 of the Public Contract Regulations 2015 Light Touch Regime. The Council is awarding a framework, which allows flexibility while complying with Treaty principles of transparency and equal treatment of providers. The Council may decide in future to re-open the framework to allow providers to join, should the Council need to meet demand. Bidders should be aware there is a separate ITT to submit a tender in Welsh, please see ITT_113337. CPV: 80100000, 80110000, 85312110, 85311300, 80000000, 80100000, 80110000, 85312110, 85311300, 80000000, 80100000, 80110000, 85312110, 85311300, 80000000, 80100000, 80110000, 85312110, 85311300, 80000000, 80100000, 80110000, 85312110, 85311300, 80000000, 80100000, 80110000, 85312110, 85311300, 80000000, 80100000, 80110000, 85312110, 85311300, 80000000, 80100000, 80110000, 85312110, 85311300, 80000000, 80100000, 80110000, 85312110, 85311300, 80000000, 80100000, 80110000, 85312110, 85311300, 80000000, 80100000, 80110000, 85312110, 85311300, 80000000, 80100000, 80110000, 85312110, 85311300, 80000000, 80100000, 80110000, 85312110, 85311300, 80000000, 80100000.

Full notice text

Social and other specific services – public contracts

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Powys County Council

County Hall

Llandrindod Wells

LD1 5LG

UK

Telephone: +44 01597826000

E-mail: angela.williams1@powys.gov.uk

NUTS: UKL24

Internet address(es)

Main address: https://www.powys.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/home.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/home.html


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/home.html


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement for Early Years Pre-School Education Provision in Powys

II.1.2) Main CPV code

80100000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Powys County Council (the Council) is seeking to engage with suitably qualified and experienced organisations for Early Years Pre School Education Provision in Powys.

Since September 2017, Powys early years education has been provided via contracted early years settings.

From September 2025, the Council will be seeking to award new contracts for the next five years.

All 3 and 4 year olds will have access to up to 10 hours of Early Years Education per week during term time. The new funding formula implemented in April 2024 5 GBP per hour per child. The provision will be split into catchment area lots.

If you have the intention to bid for more than one setting under either a

single lot or under more than one lot, please ensure the applications are kept separate.

Please note, however, this may result in a partial award and will not provide an advantage over other, single, bids.

Lots:

Lot 1 - Brecon

Lot 2 - Bro Hyddgen

Lot 3 - Builth Wells

Lot 4 - Caereinion

Lot 5 - Crickhowell

Lot 6 - Gwernyfed

Lot 7 - John Beddoes

Lot 8 - Llandrindod Wells

Lot 9 - Llanfyllin

Lot 10 - Llanidloes

Lot 11 - Maesydderwen

Lot 12 - Newtown

Lot 13 - Welshpool

Framework Agreement length - 4 years plus an option to extend for a further 1 year at the Council's discretion.

Contract duration - Individual setting contract lengths - 5 years with the option to extend for a further 2 years at the Council's discretion.

The Council intends to let a pseudo framework agreement under Regulations 74 to 77 of the Public Contract Regulations 2015 Light Touch Regime. The Council is awarding a framework, which allows flexibility while complying with Treaty principles of transparency and equal treatment of providers.

The Council may decide in future to re-open the framework to allow providers to join, should the Council need to meet demand.

Bidders should be aware there is a separate ITT to submit a tender in Welsh, please see ITT_113337.

II.1.5) Estimated total value

Value excluding VAT: 9 134 500.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1 - Brecon

II.2.2) Additional CPV code(s)

80110000

85312110

85311300

80000000

80100000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 1 - Brecon

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Lot 2 - Bro Hyddgen

II.2.2) Additional CPV code(s)

80110000

85312110

85311300

80000000

80100000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 2 - Bro Hyddgen

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Lot 3 - Builth Wells

II.2.2) Additional CPV code(s)

80110000

85312110

85311300

80000000

80100000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 3 - Builth Wells

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Lot 4 - Caereinion

II.2.2) Additional CPV code(s)

80110000

85312110

85311300

80000000

80100000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 4 - Caereinion

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Lot 5 - Crickhowell

II.2.2) Additional CPV code(s)

80110000

85312110

85311300

80000000

80100000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 5 - Crickhowell

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Lot 6 - Gwernyfed

II.2.2) Additional CPV code(s)

80110000

85312110

85311300

80000000

80100000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 6 - Gwernyfed

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Lot 7 - John Beddoes

II.2.2) Additional CPV code(s)

80110000

85312110

85311300

80000000

80100000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 7 - John Beddoes

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Lot 8 - Llandrindod Wells

II.2.2) Additional CPV code(s)

80110000

85312110

85311300

80000000

80100000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 8 - Llandrindod Wells

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Lot 9 - Llanfyllin

II.2.2) Additional CPV code(s)

80110000

85312110

85311300

80000000

80100000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 9 - Llanfyllin

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 10

II.2.1) Title

Lot 10 - Llanidloes

II.2.2) Additional CPV code(s)

80110000

85312110

85311300

80000000

80100000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 10 - Llanidloes

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 11

II.2.1) Title

Lot 11 - Maesydderwen

II.2.2) Additional CPV code(s)

80110000

85312110

85311300

80000000

80100000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 11 - Maesydderwen

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 12

II.2.1) Title

Lot 12 - Newtown

II.2.2) Additional CPV code(s)

80110000

85312110

85311300

80000000

80100000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 12 - Newtown

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 13

II.2.1) Title

Lot 13 - Welshpool

II.2.2) Additional CPV code(s)

80110000

85312110

85311300

80000000

80100000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 13 - Welshpool

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.4) Objective rules and criteria for participation

As per the tender documentation

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Reference to the relevant law, regulation or administrative provision:

As per the tender documentation

III.2.2) Contract performance conditions

As per the tender documentation

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement

The procurement involves the establishment of a framework agreement

IV.1.11) Main features of the award procedure:

As per the Council's constitution

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2024/S 000-021915

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/11/2024

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

Section VI: Complementary information

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Instructions for Suppliers – Registration on etenderwales

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.

Internet address(es): http://etenderwales.bravosolution.co.u

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the eTenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the “Open Access ITTs” link.

- Click on the relevant ITT to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)

- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

- eMail: help@bravosolution.co.uk

- Phone: 0800 368 4850 / Fax: 020 7080 0480

Tenders or Requests to Participate must be sent to:

Official name: www.etenderwales.bravosolution.co.uk

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144919

(WA Ref:144919)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

08/10/2024

Coding

Commodity categories

ID Title Parent category
85312110 Child daycare services Social work services without accommodation
80000000 Education and training services Education
80110000 Pre-school education services Primary education services
80100000 Primary education services Education and training services
85311300 Welfare services for children and young people Social work services with accommodation

Delivery locations

ID Description
1024 Powys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
angela.williams1@powys.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.