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01 Prior Information Notice (PIN)

A Replacement Asset Management System for Caerphilly CBC

  • First published: 08 October 2024
  • Last modified: 08 October 2024

Contents

Summary

OCID:
ocds-kuma6s-145067
Published by:
Caerphilly County Borough Council
Authority ID:
AA0272
Publication date:
08 October 2024
Deadline date:
-
Notice type:
01 Prior Information Notice (PIN)
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Caerphilly County Borough Council (the Council) are issuing this notice as a request for information in relation to a replacement asset management system. The Council are seeking to consolidate several asset management systems currently used, integrating all asset data and functionality in one management system. This will mitigate the need to enter the same data into multiple systems, reduce the risk of input errors, create greater efficiencies, increase transparency and provide a real time data to inform better management decision-making. The purpose of this Request For Information (RFI) is to seek input from potential suppliers within the market, to establish the type of solution and functionality that is available for a modern, multi-functional asset management system. CPV: 48000000, 48781000, 72212780, 72212781, 77231000, 79993000.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Contact person: Jessica Thomas

Telephone: +44 1443863161

E-mail: thomaj11@caerphilly.gov.uk

NUTS: UKL16

Internet address(es)

Main address: https://www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

A Replacement Asset Management System for Caerphilly CBC

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Caerphilly County Borough Council (the Council) are issuing this notice as a request for information in relation to a replacement asset management system.

The Council are seeking to consolidate several asset management systems currently used, integrating all asset data and functionality in one management system. This will mitigate the need to enter the same data into multiple systems, reduce the risk of input errors, create greater efficiencies, increase transparency and provide a real time data to inform better management decision-making.

The purpose of this Request For Information (RFI) is to seek input from potential suppliers within the market, to establish the type of solution and functionality that is available for a modern, multi-functional asset management system.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48781000

72212780

72212781

77231000

79993000

II.2.3) Place of performance

NUTS code:

UKL16

II.2.4) Description of the procurement

The Council are requesting information for a replacement asset management system.

Please refer to the output specification attached to this notice, suppliers should review the information in the output specification and answer the questions in the attached questionnaire.

If you feel that your organisation can contribute to this RFI exercise, please complete the questionnaire and submit to procurement@caerphilly.gov.uk

The deadline for responses is 12 noon on Tuesday 29 October 2024.

Please note that this notice is for conducting a RFI exercise and is not a call for competition. It does not formally begin the procurement process or constitute any commitment by CCBC to undertake any procurement exercise or form any contractual relationship.

II.3) Estimated date of publication of contract notice:

22/11/2024

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145067.

(WA Ref:145067)

VI.5) Date of dispatch of this notice

08/10/2024

Coding

Commodity categories

ID Title Parent category
79993000 Building and facilities management services Miscellaneous business-related services
77231000 Forestry management services Services incidental to forestry
48000000 Software package and information systems Computer and Related Services
72212781 System management software development services Programming services of application software
48781000 System management software package System, storage and content management software package
72212780 System, storage and content management software development services Programming services of application software

Delivery locations

ID Description
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
thomaj11@caerphilly.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
10/10/2024 11:24
REPLACED FILE: Asset Management Questionnaire
Asset Management Questionnaire v2.0 20241010

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx49.71 KB
This file may not be accessible.
docx
docx40.49 KB
This file may not be accessible.

Replaced documents


0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.