Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Swansea University
Procurement Office, Swansea University, Singleton Park
Swansea
SA2 8PP
UK
Telephone: +44 1792602779
E-mail: procurement@swansea.ac.uk
NUTS: UKL18
Internet address(es)
Main address: https://www.swansea.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Catering and Hospitality Services within Swansea University
Reference number: SU215(24)
II.1.2) Main CPV code
55520000
II.1.3) Type of contract
Services
II.1.4) Short description
Swansea University is seeking to procure a service provider as a long-term partner to deliver food and beverage services across the following revenue streams:
- Fuelling (meals and sit-down service)
- Snacking (grab and go and café offers)
- Delivered hospitality food and beverage provision
- Conference and event food and beverage provision
- Summer school food and beverage provision
- Vending
The proposition covers the Singleton campus and Bay campus at Swansea University, to deliver delicious food experiences which consider the unique needs of our student and staff community through diversity of offer, balanced nutrition, affordability, and an ethical supply chain. The University is looking for a service provider who has scope and ambition to deliver a best-in-class quality food and beverage offer, is agile enough to meet the changing needs of the diverse customer base, is focused on driving penetration and volume, and delivers against Swansea University’s values.
Swansea University Catering Vision
“To provide an outstanding, sector-leading catering, retail and hospitality service that meets the needs and exceeds the expectations of students, staff and visitors to the University. To be a core and critical component of an inclusive, vibrant, satisfied and engaged campus community. To be financially and environmentally sustainable, and to dynamically respond to the growth and development of the University.”
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55520000
II.2.3) Place of performance
NUTS code:
UKL18
UKL17
II.2.4) Description of the procurement
Swansea University is seeking to procure a service provider as a long-term partner to deliver food and beverage services across the following revenue streams:
- Fuelling (meals and sit-down service)
- Snacking (grab and go and café offers)
- Delivered hospitality food and beverage provision
- Conference and event food and beverage provision
- Summer school food and beverage provision
- Vending
The proposition covers the Singleton campus and Bay campus at Swansea University, to deliver delicious food experiences which consider the unique needs of our student and staff community through diversity of offer, balanced nutrition, affordability, and an ethical supply chain. The University is looking for a service provider who has scope and ambition to deliver a best-in-class quality food and beverage offer, is agile enough to meet the changing needs of the diverse customer base, is focused on driving penetration and volume, and delivers against Swansea University’s values.
Swansea University Catering Vision
“To provide an outstanding, sector-leading catering, retail and hospitality service that meets the needs and exceeds the expectations of students, staff and visitors to the University. To be a core and critical component of an inclusive, vibrant, satisfied and engaged campus community. To be financially and environmentally sustainable, and to dynamically respond to the growth and development of the University.”
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical (Quality)
/ Weighting: 55%
Price
/ Weighting:
45
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 periods of up to 12 months (i.e. 5+1+1 years)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/12/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
03/01/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Procurement Project relates to a contract for services that fall under Schedule 3 of the Public Contracts Regulations 2015 ("Regulations"). The tender process for this contract will therefore be run in accordance with the Regulations that apply to Light-Touch Rules. Whilst the University is following a process similar to the open procedure under the Regulations, this is subject to the flexibility permitted under Part 2 Section 7 of the Regulations which apply to Light Touch procedures.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145010
(WA Ref:145010)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
11/10/2024