Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Contact person: Helen Sellwood Sellwood
Telephone: +44 1443863161
E-mail: sellwhl@caerphilly.gov.uk
NUTS: UKL16
Internet address(es)
Main address: https://www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/account/login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/account/login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/account/login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Banking and Merchant Card Services
Reference number: CCBC/PS2592/HS/24
II.1.2) Main CPV code
66110000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking to appoint a suitable Bank to provide the Provision of Banking Services and Merchant Card Services to the Council.
II.1.5) Estimated total value
Value excluding VAT:
910 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66110000
66100000
66120000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the Boundaries of Caerphilly County Borough Council
II.2.4) Description of the procurement
The Council is seeking to appoint a suitable Bank provider for its Corporate Banking Services to include banking and merchant card services. The Council is seeking to award a single contract covering the full range of services as
clearly detailed within the ITT.
The contract is for a period of five years, with the option to extend for up to a further period of five years extended on an annual basis. The process will be a three stage process consisting of selection, evaluation and preferred bidder stage.
Stage One - Selection stage
This will consist of Pass/Fail questions. Providers will need to pass all questions to proceed to the award stage, Stage Two. Providers shall note that if they fail any of the Pass/Fail criteria with in the selection stage their bids will be excluded from any further part in the process.
Financial Rating
The minimum requirement acceptable to the Council during the tender process and throughout the term of the contract
shall be the investment grade rating of (short-term/ Long-term) F2 / BBB Fitch or equivalent.
The Council shall undertake periodic reviews of the successful providers rating during the term of the contract. If the successful provider falls below the F2 / BBB (Fitch or equivalent) during the term of the contract, the Council shall terminate the contract.
Stage Two – Evaluation stage
The award methodology will be based upon the Most Economical Advantageous Tender submission received utilising a
criteria of Cost and Quality with the following % attributed to each area:
Cost 40% weighting
Quality 60% Weighting, to include specification response, Demonstration / Presentation
The evaluation stage will consist of scored questions. Full details of the evaluation process are available within the ITT.
Stage Three – Preferred Bidder Stage
The Council will commence discussions on the banks Terms and Conditions and any other aspects including but not limited to technical and commercial aspects of the bid, terms and conditions and the length of the contract period which will not exceed ten (10) years.
Social Value is a non scored requirement for this tender but a mandatory requirement.
Full details are in the ITT
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
910 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract includes an option to extend for up to a further period of five (5) years (Total Ten Years)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract period is for five years with the option to extend up to a further period of five years. The estimated value includes extension options
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/11/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/11/2024
Local time: 12:00
Place:
Within Caerphilly County borough Council
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT REGISTERING AN INTEREST IN THIS TENDER. FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Follow the relevant steps,
3. Make a note of the Organisation ID and User Name, then click ‘Register’;
4. You will then receive an email from the system asking you follow a link to activate your account;
5. Enter the information requested, clicking on the blue arrow to move on to the next stage;
6. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
7. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;
8.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms. Once you have agreed click on the blue arrow to move on to the next stage;
9. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Select ‘Complete Registration’ and you will enter the Supplier Home page;
10. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.
Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;
11. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;
12. You can now either complete your response or ‘Decline’ this opportunity.
All queries are to be made via the messaging system on the Proactis portal.
Suppliers are advised to allow adequate time for the submission of their Bid
This contract includes Social Value TOMs as set out within the Invitation to Tender.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145313.
(WA Ref:145313)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
17/10/2024