Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Llywodraeth Cymru / Welsh Government - Commercial Delivery
Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3007900170
E-mail: commercialprocurement.digitaldataict@gov.wales
NUTS: UKL
Internet address(es)
Main address: https://gov.wales/public-sector-procurement
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
All-Wales IT Products and Services Agreement (iii)
Reference number: WGCD-ICT-124-23
II.1.2) Main CPV code
30000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This prior information notice is to inform the market that the Welsh Government Commercial Delivery Division (WGCD) is developing a contract opportunity for the third iteration of the All-Wales IT Products and Services Framework Agreement. The Agreement will include various lots for; IT Hardware, Software, ICT Services, Audio Visual Products and Multi-functional devices.
II.1.5) Estimated total value
Value excluding VAT:
200 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Hardware
II.2.2) Additional CPV code(s)
30100000
30200000
30213200
30210000
32413100
48800000
48820000
48821000
48822000
48825000
48824000
30233180
30233140
30213000
30213100
30213300
30231000
30232000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Pan-Wales
II.2.4) Description of the procurement
It is anticipated that this lot will include, but not be limited to, the full range of end user and infrastructure hardware including peripherals and ancillary products.
Lot No: 2
II.2.1) Title
Licensing and Subscriptions
II.2.2) Additional CPV code(s)
48000000
48200000
48190000
48300000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Pan-Wales
II.2.4) Description of the procurement
It is anticipated that this lot will include, but not be limited to, shelf software licensing and cloud based service subscriptions.
Lot No: 3
II.2.1) Title
Audio Visual Products and Services
II.2.2) Additional CPV code(s)
32321200
50340000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Pan-Wales
II.2.4) Description of the procurement
It is anticipated that this lot will include, but not be limited to, the supply, installation and on-going management and support of Audio Visual equipment and solutions.
Lot No: 4
II.2.1) Title
Solutions
II.2.2) Additional CPV code(s)
30000000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Pan-Wales
II.2.4) Description of the procurement
It is anticipated that this lot will cover integrated IT Hardware and Software Solutions service, which will include but will not be limited to the scope of Lots 1-3.
Successful bidders on Lot 1 (Hardware), Lot 2 (Licensing and Subscriptions) and Lot 3 (Audio Visual) shall automatically be given the option to be appointed to Lot 4 (Solutions).
For avoidance of doubt, there will be no separate tender exercise to appoint bidders to Lot 4 (Solutions).
Lot No: 5
II.2.1) Title
Multi-Functional Devices and Document Solutions
II.2.2) Additional CPV code(s)
30121100
30121200
30232100
30232110
30232150
32581200
50310000
30124520
48311000
48311100
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Pan-Wales
II.2.4) Description of the procurement
It is anticipated that this lot will include, but not be limited to, the supply of a range of multi-functional Devices;
support and maintenance including a range of enhanced warranty packages; pre-Sales services, including site surveys and print audits and a range of associated software products, associated services and finance options and pricing plans.
It is also anticipated that this lot will cover a range of print and document solutions including, but not limited to, cloud hosted print solutions; hybrid managed print estates, comprising of single function and multi-function machines;
document workflow & automation; managed document solutions; and hybrid mail solutions.
II.3) Estimated date of publication of contract notice:
09/12/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
The commitment to deliver ‘social value' outcomes from our procurement activity is designed to ensure that wider social and economic
issues are taken into account, when spending public money in line with The Well-being of Future Generation (Wales) Act 2015. With the
intention to achieve the very best value for money and improving the social, economic, environmental and cultural well-being of Wales.
Welsh Government Commercial Delivery does not guarantee that a call for competition will definitely take place as a result of this Prior
Information Notice.
Welsh Government Commercial Delivery may change both the scope and the structure of this framework procurement as a result of market
and customer engagement.
Market Engagement:
The WGCD will provide a supply market briefing presentation on the new ITPS framework proposals to interested suppliers. Suppliers will have the opportunity to ask questions and/or provide feedback on the framework proposals included in the presentation prior to the framework contract opportunity being issued.
If you would like to receive a copy of the presentation please register your interest in this Notice via the ‘Further Information’ tab, ‘Additional Notice Options’. The presentation will be issued to suppliers who have registered interest in this notice after 21st November 2024.
Please note that recording your interest does not automatically enter you into the tender process for this notice.
Full details, including how to formally register and express an interest in tendering will be included in the FTS Notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145238.
(WA Ref:145238)
VI.5) Date of dispatch of this notice
23/10/2024