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01 Prior Information Notice (PIN)

All-Wales IT Products and Services Agreement (iii)

  • First published: 23 October 2024
  • Last modified: 23 October 2024

Contents

Summary

OCID:
ocds-kuma6s-145238
Published by:
Llywodraeth Cymru / Welsh Government - Commercial Delivery
Authority ID:
AA27760
Publication date:
23 October 2024
Deadline date:
-
Notice type:
01 Prior Information Notice (PIN)
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
Yes

Abstract

This prior information notice is to inform the market that the Welsh Government Commercial Delivery Division (WGCD) is developing a contract opportunity for the third iteration of the All-Wales IT Products and Services Framework Agreement. The Agreement will include various lots for; IT Hardware, Software, ICT Services, Audio Visual Products and Multi-functional devices. CPV: 30000000, 30100000, 30200000, 30213200, 30210000, 32413100, 48800000, 48820000, 48821000, 48822000, 48825000, 48824000, 30233180, 30233140, 30213000, 30213100, 30213300, 30231000, 30232000, 48000000, 48200000, 48190000, 48300000, 30000000, 32321200, 50340000, 30121100, 30121200, 30232100, 30232110, 30232150, 32581200, 50310000, 30124520, 48311000, 48311100.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Llywodraeth Cymru / Welsh Government - Commercial Delivery

Cathays Park

Cardiff

CF10 3NQ

UK

Telephone: +44 3007900170

E-mail: commercialprocurement.digitaldataict@gov.wales

NUTS: UKL

Internet address(es)

Main address: https://gov.wales/public-sector-procurement

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://supplierlive.proactisp2p.com


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

All-Wales IT Products and Services Agreement (iii)

Reference number: WGCD-ICT-124-23

II.1.2) Main CPV code

30000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

This prior information notice is to inform the market that the Welsh Government Commercial Delivery Division (WGCD) is developing a contract opportunity for the third iteration of the All-Wales IT Products and Services Framework Agreement. The Agreement will include various lots for; IT Hardware, Software, ICT Services, Audio Visual Products and Multi-functional devices.

II.1.5) Estimated total value

Value excluding VAT: 200 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

II.2) Description

Lot No: 1

II.2.1) Title

Hardware

II.2.2) Additional CPV code(s)

30100000

30200000

30213200

30210000

32413100

48800000

48820000

48821000

48822000

48825000

48824000

30233180

30233140

30213000

30213100

30213300

30231000

30232000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Pan-Wales

II.2.4) Description of the procurement

It is anticipated that this lot will include, but not be limited to, the full range of end user and infrastructure hardware including peripherals and ancillary products.

Lot No: 2

II.2.1) Title

Licensing and Subscriptions

II.2.2) Additional CPV code(s)

48000000

48200000

48190000

48300000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Pan-Wales

II.2.4) Description of the procurement

It is anticipated that this lot will include, but not be limited to, shelf software licensing and cloud based service subscriptions.

Lot No: 3

II.2.1) Title

Audio Visual Products and Services

II.2.2) Additional CPV code(s)

32321200

50340000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Pan-Wales

II.2.4) Description of the procurement

It is anticipated that this lot will include, but not be limited to, the supply, installation and on-going management and support of Audio Visual equipment and solutions.

Lot No: 4

II.2.1) Title

Solutions

II.2.2) Additional CPV code(s)

30000000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Pan-Wales

II.2.4) Description of the procurement

It is anticipated that this lot will cover integrated IT Hardware and Software Solutions service, which will include but will not be limited to the scope of Lots 1-3.

Successful bidders on Lot 1 (Hardware), Lot 2 (Licensing and Subscriptions) and Lot 3 (Audio Visual) shall automatically be given the option to be appointed to Lot 4 (Solutions).

For avoidance of doubt, there will be no separate tender exercise to appoint bidders to Lot 4 (Solutions).

Lot No: 5

II.2.1) Title

Multi-Functional Devices and Document Solutions

II.2.2) Additional CPV code(s)

30121100

30121200

30232100

30232110

30232150

32581200

50310000

30124520

48311000

48311100

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Pan-Wales

II.2.4) Description of the procurement

It is anticipated that this lot will include, but not be limited to, the supply of a range of multi-functional Devices;

support and maintenance including a range of enhanced warranty packages; pre-Sales services, including site surveys and print audits and a range of associated software products, associated services and finance options and pricing plans.

It is also anticipated that this lot will cover a range of print and document solutions including, but not limited to, cloud hosted print solutions; hybrid managed print estates, comprising of single function and multi-function machines;

document workflow & automation; managed document solutions; and hybrid mail solutions.

II.3) Estimated date of publication of contract notice:

09/12/2024

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

The commitment to deliver ‘social value' outcomes from our procurement activity is designed to ensure that wider social and economic

issues are taken into account, when spending public money in line with The Well-being of Future Generation (Wales) Act 2015. With the

intention to achieve the very best value for money and improving the social, economic, environmental and cultural well-being of Wales.

Welsh Government Commercial Delivery does not guarantee that a call for competition will definitely take place as a result of this Prior

Information Notice.

Welsh Government Commercial Delivery may change both the scope and the structure of this framework procurement as a result of market

and customer engagement.

Market Engagement:

The WGCD will provide a supply market briefing presentation on the new ITPS framework proposals to interested suppliers. Suppliers will have the opportunity to ask questions and/or provide feedback on the framework proposals included in the presentation prior to the framework contract opportunity being issued.

If you would like to receive a copy of the presentation please register your interest in this Notice via the ‘Further Information’ tab, ‘Additional Notice Options’. The presentation will be issued to suppliers who have registered interest in this notice after 21st November 2024.

Please note that recording your interest does not automatically enter you into the tender process for this notice.

Full details, including how to formally register and express an interest in tendering will be included in the FTS Notice.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145238.

(WA Ref:145238)

VI.5) Date of dispatch of this notice

23/10/2024

Coding

Commodity categories

ID Title Parent category
32321200 Audio-visual equipment Television projection equipment
30200000 Computer equipment and supplies Office and computing machinery, equipment and supplies except furniture and software packages
30231000 Computer screens and consoles Computer-related equipment
48822000 Computer servers Servers
30210000 Data-processing machines (hardware) Computer equipment and supplies
30213300 Desktop computer Personal computers
30233140 Direct-access storage devices (DASD) Media storage and reader devices
48300000 Document creation, drawing, imaging, scheduling and productivity software package Software package and information systems
48311000 Document management software package Document creation software package
48311100 Document management system Document management software package
48190000 Educational software package Industry specific software package
32581200 Fax equipment Data-communications equipment
30233180 Flash memory storage devices Media storage and reader devices
48800000 Information systems and servers Software package and information systems
30232150 Inkjet printers Peripheral equipment
30232110 Laser printers Peripheral equipment
50310000 Maintenance and repair of office machinery Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
32413100 Network routers Integrated network
48821000 Network servers Servers
48200000 Networking, Internet and intranet software package Software package and information systems
30000000 Office and computing machinery, equipment and supplies except furniture and software packages Computer and Related Services
30100000 Office machinery, equipment and supplies except computers, printers and furniture Office and computing machinery, equipment and supplies except furniture and software packages
30232000 Peripheral equipment Computer-related equipment
30213000 Personal computers Data-processing machines (hardware)
30121100 Photocopiers Photocopying and thermocopying equipment
30121200 Photocopying equipment Photocopying and thermocopying equipment
30213100 Portable computers Personal computers
48824000 Printer servers Servers
30232100 Printers and plotters Peripheral equipment
50340000 Repair and maintenance services of audio-visual and optical equipment Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
30124520 Scanner document feeders Parts and accessories of office machines
48820000 Servers Information systems and servers
48000000 Software package and information systems Computer and Related Services
30213200 Tablet computer Personal computers
48825000 Web servers Servers

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
commercialprocurement.digitaldataict@gov.wales
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

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Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.