Summary

OCID:: ocds-kuma6s-145588
Published by:: The National Library of Wales
Authority ID:: AA0452
Publication date:: 25 October 2024
Deadline date:: 14 November 2024
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

The National Library of Wales is seeking to replace its existing book scanning systems with new high quality equipment. The book scanning equipment should be capable of capturing images in full colour up to A2 size at a minimum of 400ppi. It should be equipped with a cantilever book cradle capable of supporting a bound volume to open to 180 degrees. The equipment needs to be delivered and commissioned on-site at the NLW building in Aberystwyth and have a support contract for at least 3 years from installation.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SUPPLIES

1 Authority Details

1.1 Authority Name and Address

Official Name: The National Library of Wales
Postal Address: Penglais, Aberystwyth,
Town: Ceredigion	Postal Code: SY23 3BU	Country: UK
For the attention of: Scott Waby	Telephone: +44 1970632800
E-Mail:	Fax: +44 1970615709
Internet Address (URL): http://www.llgc.org.uk Electronic access to information: http://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: http://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

Official Name: The National Library of Wales
Postal Address: Penglais, Aberystwyth,
Town: Ceredigion	Postal Code: SY23 3BU	Country: UK
For the attention of: Scott Waby	Telephone: +44 1970632800
E-Mail:	Fax: +44 1970615709
Internet Address (URL): http://www.llgc.org.uk

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Supply and installation of Book Scanners for library digitisation project

2.2 Description of the goods or services required

The National Library of Wales is seeking to replace its existing book scanning systems with new high quality equipment.

The book scanning equipment should be capable of capturing images in full colour up to A2 size at a minimum of 400ppi. It should be equipped with a cantilever book cradle capable of supporting a bound volume to open to 180 degrees.

The equipment needs to be delivered and commissioned on-site at the NLW building in Aberystwyth and have a support contract for at least 3 years from installation.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145588.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	30000000		Office and computing machinery, equipment and supplies except furniture and software packages
	30124500		Scanner accessories
	30200000		Computer equipment and supplies
	30216110		Scanners for computer use
	30230000		Computer-related equipment
	30238000		Library automation equipment
	38520000		Scanners
	38651000		Cameras
	38651600		Digital cameras

b) Delivery Location/Area

	Code		Location
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

2.4 Total quantity or scope of tender

The library is look for two Book scanners, and two workstations suitable to operate the machines.

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

N/a

4.3 Time Limits

Time-limit for receipt of completed tenders
14-11-2024 Time 12:00

Estimated award date
15-11-2024

4.5 Language or languages in which tenders or requests to participate can be drawn up

EN CY

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:145588)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

NLW_BookScanners_ITT_v1-1

NLW_Standard_Terms_and_Conditions_January_2022_English

5.3 Publication date of this notice

25-10-2024

SF 51a

Coding

Commodity categories

ID	Title	Parent category
38651000	Cameras	Photographic equipment
30200000	Computer equipment and supplies	Office and computing machinery, equipment and supplies except furniture and software packages
30230000	Computer-related equipment	Computer equipment and supplies
38651600	Digital cameras	Cameras
30238000	Library automation equipment	Computer-related equipment
30000000	Office and computing machinery, equipment and supplies except furniture and software packages	Computer and Related Services
30124500	Scanner accessories	Parts and accessories of office machines
38520000	Scanners	Checking and testing apparatus
30216110	Scanners for computer use	Magnetic or optical readers

Delivery locations

ID	Description
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf

NLW_Standard_Terms_and_Conditions_January_2022_English.pdf

pdf552.16 KB

This file may not be accessible.

pdf

NLW_BookScanners_ITT_v1-1.pdf

pdf586.04 KB

This file may not be accessible.

Replaced documents

There are no previous versions of these documents.

Supply and installation of Book Scanners for library digitisation project

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

2.2

Description of the goods or services required

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

4.2

Reference number attributed to the notice by the contracting authority

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox