Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: Pricejk@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fully Managed Student Laundry Services
Reference number: CU.1565.JP
II.1.2) Main CPV code
98311100
II.1.3) Type of contract
Services
II.1.4) Short description
Cardiff University are looking for one supplier to provide modern, cashless laundries, at all designated sites, 365 days a year with no capital outlay or cost to the University (except those costs that arise from the utilities/services
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
98311100
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Cardiff University are looking for one supplier to provide modern, cashless laundries, at all designated sites, 365 days a year with no capital outlay or cost to the University (except those costs that arise from the utilities/services outlined below)
The facilities will include as a minimum:-
Heavy duty washing machines
Heavy duty dryers
Instructions/posters (Bi-lingual Welsh and English to comply with sections 9.1-9.4 of the Cardiff University Welsh Language Operational Standards policy)
Seating (where space allows)
The University will provide gas, electricity, data provision, WI-FI, hard-wired internet facilities, drainage, lighting, and water to the laundries without charge, and tender proposals should take account of the direct costs incurred by the University in providing utilities throughout the duration of the contract period.
The University will ensure all laundries are kept clean, tidy and will take all reasonable steps to ensure the security and protection of the equipment by means of a regular check by university staff, including the removal of fluff (in dryers), wiping of seals and doors (in all machines).
Sales Revenue will be paid by the successful supplier to the University on a monthly basis.
The University are hosting a Teams, supplier and sector engagement day on Monday 25th November 2024, Teams meeting, 2pm – 3pm.
The objectives for the day are;
a. Gauge and generate interest around the contract opportunity and assess the suppliers ability to support the indicative timelines
b. Obtain feedback and answer any questions on the requirement as currently defined.
c. Provide an opportunity for suppliers to raise any concerns they may have.
In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend
https://in-tendhost.co.uk/cardiffuniversity/
Suppliers interested in attending the supplier engagement event must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.
Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is Thursday 21st November 2024 – 12 Noon. The University reserves the right to reject an application to attend sent after this time.
All presentation documentation, questions and answers will be published against the opportunity on the Portal following the event.
This PIN is not a call for competition.
II.3) Estimated date of publication of contract notice:
03/02/2025
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
The University are hosting a Teams, supplier and sector engagement day on Monday 25th November 2024, Teams meeting, 2pm – 3pm.
The objectives for the day are;
a. Gauge and generate interest around the contract opportunity and assess the suppliers ability to support the indicative timelines
b. Obtain feedback and answer any questions on the requirement as currently defined.
c. Provide an opportunity for suppliers to raise any concerns they may have.
In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend
https://in-tendhost.co.uk/cardiffuniversity/
Suppliers interested in attending the supplier engagement event must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.
Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is Thursday 21st November 2024 – 12 Noon. The University reserves the right to reject an application to attend sent after this time.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145606.
(WA Ref:145606)
VI.5) Date of dispatch of this notice
28/10/2024