Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Bethan
Telephone: +44 2921500836
E-mail: bethan.dyke@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Inspection and Audit Application Tool
Reference number: CAV-DCO (23-24) 79
II.1.2) Main CPV code
72212100
II.1.3) Type of contract
Services
II.1.4) Short description
The current Audit and Inspection platform, hosted by Tendable, is a mobile application that is utilised across the University Health Board by hundreds of staff. Tendable is a cloud based, real time auditing and inspection tool.
The system eliminates administration by transporting inspection results directly into IOS/Android devices,
providing automated reporting. This greatly reduces any unnecessary time spent on administration, freeing up
vital clinical time, whilst also tracking improvements in performance at all levels.
A 24 month extension period was included in the original contract. This Contract Award Notice is in relation to the first 12 months extension of the available 24 months being undertaken as required.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
125 100.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72212100
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Procurement services awarded a contract to Tendable (via Softcat) for the mobile application that is utilised across the University Health Board by hundreds of staff. Within the scope of the original contract, a 24 month optional extension was included, to be reviewed annually. The contract was awarded via the SBS/19/AB/WAB/9411 framework.
Due to the ongoing requirement, 12 months of this optional extension has been undertaken to allow for continuation of service. The further implementation of the Inspection and Audit Application Tool across the Health Board will ensure continuity of required work, preventing any disruptions
across the Health Board and ensure patient care is provided at a high clinical standard.
II.2.5) Award criteria
Quality criterion: DCO via framework
/ Weighting: N/A
Price
/ Weighting:
N/A
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
This contract was awarded via SBS framework - SBS/19/AB/WAB/9411
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: CAV-DCO (23-24) 79
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/09/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tendable
2 Leman Street
London
E18FA
UK
Telephone: +44 7787151605
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 125 100.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:145614)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any
contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the Procurement documents and
that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed responses after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of the Public Health Wales NHS Trust.
NHS Wales Shared Services Partnership on behalf of Public Health Wales NHS Trust will allow a minimum 10 calendar
day standstill period between notifying the award decision and awarding the contract.
Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages
of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be
requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules
have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the
Public Contracts (Amendments) Regulations 2015.
VI.5) Date of dispatch of this notice
28/10/2024