Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Swansea University
Procurement Office, Swansea University, Singleton Park
Swansea
SA2 8PP
UK
Telephone: +44 1792602779
E-mail: procurement@swansea.ac.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Graduation Photography
Reference number: SU120(23)
II.1.2) Main CPV code
79961300
II.1.3) Type of contract
Services
II.1.4) Short description
The University has a requirement for graduation photography. This is a concessions contract. There will be no cost to the University for the provision of photography; graduates will be required to pay for any services they require direct to the supplier.
The supplier will pay a minimum of 50% of their photography sales income back to the University as commission.
The University has a requirement to appoint a supplier to conduct photography when hosting graduation ceremonies. The requirement will cover graduates of the University and their guests who will partake in the ceremonies.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
77 580.00
GBP/ Highest offer:
101 208.29
GBP
II.2) Description
II.2.2) Additional CPV code(s)
22315000
II.2.3) Place of performance
NUTS code:
UKL18
UKL17
UKL14
II.2.4) Description of the procurement
The University has a requirement to appoint a supplier to conduct photography when hosting graduation ceremonies. The requirement will cover graduates of the University and their guests who will partake in the ceremonies.
Ceremonies will take place twice yearly, namely in July (approximately 4,000-5,000 graduates) and December (approximately 3,000-4,000 graduates). The Winter ceremonies will normally take place at the Great Hall at the University’s Bay Campus and will typically last up 3-4 days with up to 4 ceremonies (200 graduates per ceremony). Summer ceremonies will also be delivered in Swansea Arena over the space of approximately 4 days (350-400 graduates per ceremony with up to 3 ceremonies per day).
When utilising Swansea Arena, post-ceremony functions such as official photography may be held off-site on one of the University campuses.
II.2.5) Award criteria
Quality criterion: Technical ability and Implementation
/ Weighting: 21%
Quality criterion: Customer Service - graduation day
/ Weighting: 19%
Quality criterion: Commission based contract
/ Weighting: 5%
Price
/ Weighting:
55%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-001002
Section V: Award of contract
Contract No: SU120(23)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/07/2024
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
H Tempest Ltd.
The Colour Laboratory, Lelant
St. Ives
TR263HU
UK
Telephone: +44 1736751532
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
77 580.00
GBP
/ Highest offer:
101 208.29
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:144462)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
10/09/2024