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Summary

OCID:: ocds-kuma6s-144495
Published by:: Police and Crime Commissioner for Dyfed-Powys
Authority ID:: AA0385
Publication date:: 12 September 2024
Deadline date:: 17 October 2024
Notice type:: 02 Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

Dyfed-Powys Police (DPP) would like to offer the opportunity for suppliers to tender for the Provision of Security and Fire Systems maintenance. . A contractor/contractors will be required to service, comply with statutory law, alter or install new Fire/Security alarms, CCTV, Access control, fire extinguishers, gas suppression systems, fire dampers and staff call systems. . The Property types are located throughout the counties of Pembrokeshire, Powys, Carmarthenshire and Ceredigion and will be operational during the works. . The contractor is also to provide 24/7 cover for 365 days per year for emergency call-outs. . This is a multi-lot supply and maintenance contract: . LOT STRUCTURE Lot 1. - Fire Alarms. - Intruder Alarms. - Panic/Affray Alarms. - Refuge Alarms Lot 2. - Access Control. Lot 3. - CCTV. Lot 4. - Fire Extinguishers. - Fire Suppression Systems. . Further details can be found via the e-sourcing portal link listed within this advert. CPV: 50610000, 50610000, 50610000, 50610000, 50413200.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Police and Crime Commissioner for Dyfed-Powys

Police Headquarters, PO Box 99, Llangunnor

Carmarthen

SA31 2PF

Telephone: +44 1267226540

E-mail: chris.dier@dyfed-powys.police.uk

NUTS: UKL1

Internet address(es)

Main address: http://www.dyfed-powys.police.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0385

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at:

https://etenderwales.bravosolution.co.uk/home.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/home.html

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Provision of Security and Fire Systems

II.1.2) Main CPV code

50610000

II.1.3) Type of contract

Services

II.1.4) Short description

Dyfed-Powys Police (DPP) would like to offer the opportunity for suppliers to tender for the Provision of Security and Fire Systems maintenance.

A contractor/contractors will be required to service, comply with statutory law, alter or install new Fire/Security alarms, CCTV, Access control, fire extinguishers, gas suppression systems, fire dampers and staff call systems.

The Property types are located throughout the counties of Pembrokeshire, Powys, Carmarthenshire and Ceredigion and will be operational during the works.

The contractor is also to provide 24/7 cover for 365 days per year for emergency call-outs.

This is a multi-lot supply and maintenance contract:

LOT STRUCTURE

Lot 1.

- Fire Alarms.

- Intruder Alarms.

- Panic/Affray Alarms.

- Refuge Alarms

Lot 2.

- Access Control.

Lot 3.

- CCTV.

Lot 4.

- Fire Extinguishers.

- Fire Suppression Systems.

Further details can be found via the e-sourcing portal link listed within this advert.

II.1.5) Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Fire Alarms, Intruder Alarms, Panic/Affray Alarms, Refuge Alarms.

II.2.2) Additional CPV code(s)

50610000

II.2.3) Place of performance

NUTS code:

UKL1

Main site or place of performance:

Multiple locations across, Carmarthenshire, Ceredigion, Pembrokeshire, and Powys.

II.2.4) Description of the procurement

Dyfed-Powys Police (DPP) would like to offer the opportunity for suppliers to tender for the Provision of Security and Fire Systems maintenance.

The Property types are located throughout the counties of Pembrokeshire, Powys, Carmarthenshire and Ceredigion and will be operational during the works.

The contractor is also to provide 24/7 cover for 365 days per year for emergency call-outs.

This is a multi-lot supply and maintenance contract:

LOT STRUCTURE

Lot 1.

- Fire Alarms.

- Intruder Alarms.

- Panic/Affray Alarms.

- Refuge Alarms

Lot 2.

- Access Control.

Lot 3.

- CCTV.

Lot 4.

- Fire Extinguishers.

- Fire Suppression Systems.

Further details can be found via the e-sourcing portal link listed within this advert.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 65

Price / Weighting: 35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/01/2025

End: 21/01/2029

This contract is subject to renewal: Yes

Description of renewals:

Two additional years in one year increments.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Access Control

II.2.2) Additional CPV code(s)

50610000

II.2.3) Place of performance

NUTS code:

UKL1

Main site or place of performance:

The Property types are located throughout the counties of Pembrokeshire, Powys, Carmarthenshire and Ceredigion.

II.2.4) Description of the procurement

Dyfed-Powys Police (DPP) would like to offer the opportunity for suppliers to tender for the Provision of Security and Fire Systems maintenance.

The Property types are located throughout the counties of Pembrokeshire, Powys, Carmarthenshire and Ceredigion and will be operational during the works.

The contractor is also to provide 24/7 cover for 365 days per year for emergency call-outs.

This is a multi-lot supply and maintenance contract:

LOT STRUCTURE

Lot 1.

- Fire Alarms.

- Intruder Alarms.

- Panic/Affray Alarms.

- Refuge Alarms

Lot 2.

- Access Control.

Lot 3.

- CCTV.

Lot 4.

- Fire Extinguishers.

- Fire Suppression Systems.

Further details can be found via the e-sourcing portal link listed within this advert.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 65

Price / Weighting: 35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/01/2025

End: 21/01/2029

This contract is subject to renewal: Yes

Description of renewals:

Optional two additional years in one year increments

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

CCTV

II.2.2) Additional CPV code(s)

50610000

II.2.3) Place of performance

NUTS code:

UKL1

Main site or place of performance:

The Property types are located throughout the counties of Pembrokeshire, Powys, Carmarthenshire and Ceredigion.

II.2.4) Description of the procurement

Dyfed-Powys Police (DPP) would like to offer the opportunity for suppliers to tender for the Provision of Security and Fire Systems maintenance.

The Property types are located throughout the counties of Pembrokeshire, Powys, Carmarthenshire and Ceredigion and will be operational during the works.

The contractor is also to provide 24/7 cover for 365 days per year for emergency call-outs.

This is a multi-lot supply and maintenance contract:

LOT STRUCTURE

Lot 1.

- Fire Alarms.

- Intruder Alarms.

- Panic/Affray Alarms.

- Refuge Alarms

Lot 2.

- Access Control.

Lot 3.

- CCTV.

Lot 4.

- Fire Extinguishers.

- Fire Suppression Systems.

Further details can be found via the e-sourcing portal link listed within this advert.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 65

Price / Weighting: 35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/01/2025

End: 21/01/2029

This contract is subject to renewal: Yes

Description of renewals:

Two Additional years in one year increments

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Fire Extinguishers, Fire Suppression Systems.

II.2.2) Additional CPV code(s)

50413200

II.2.3) Place of performance

NUTS code:

UKL1

Main site or place of performance:

The Property types are located throughout the counties of Pembrokeshire, Powys, Carmarthenshire and Ceredigion.

II.2.4) Description of the procurement

Dyfed-Powys Police (DPP) would like to offer the opportunity for suppliers to tender for the Provision of Security and Fire Systems maintenance.

The Property types are located throughout the counties of Pembrokeshire, Powys, Carmarthenshire and Ceredigion and will be operational during the works.

The contractor is also to provide 24/7 cover for 365 days per year for emergency call-outs.

This is a multi-lot supply and maintenance contract:

LOT STRUCTURE

Lot 1.

- Fire Alarms.

- Intruder Alarms.

- Panic/Affray Alarms.

- Refuge Alarms

Lot 2.

- Access Control.

Lot 3.

- CCTV.

Lot 4.

- Fire Extinguishers.

- Fire Suppression Systems.

Further details can be found via the e-sourcing portal link listed within this advert.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 65

Price / Weighting: 35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/01/2025

End: 21/01/2029

This contract is subject to renewal: Yes

Description of renewals:

Two additional years in one year increments.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per tender documents

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Reference to the relevant law, regulation or administrative provision:

As per tender documents

III.2.2) Contract performance conditions

As per tender documents

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/10/2024

Local time: 11:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 17/10/2024

Local time: 11:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at: https://etenderwales.bravosolution.co.uk/home.html

ITT search codes for each lot:

Qualification - itt_112278

Lot 1 - itt_112241

Lot 2 - itt_112242

Lot 3 - itt_112243

Lot 4 - itt_112244

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144495

(WA Ref:144495)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

12/09/2024

Coding

Commodity categories

ID	Title	Parent category
50413200	Repair and maintenance services of firefighting equipment	Repair and maintenance services of checking apparatus
50610000	Repair and maintenance services of security equipment	Repair and maintenance services of security and defence materials

Delivery locations

ID	Description
1017	Bridgend and Neath Port Talbot
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013	Conwy and Denbighshire
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012	Gwynedd
1011	Isle of Anglesey
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018	Swansea
1010	West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: chris.dier@dyfed-powys.police.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

The Provision of Security and Fire Systems

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

IV.2.7) Conditions for opening of tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.3) Additional information