Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Digital Health and Care Wales
Ty Glan-yr-Afon, 21 Cowbridge Road East
Cardiff
CF11 9AD
UK
Contact person: Laura Panes
E-mail: laura.panes@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://dhcw.nhs.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.1) Name and addresses
Aneurin Bevan University Health Board
St Cadoc's Hospital, Lodge Road, Caerleon
Newport
NP18 3XQ
UK
Contact person: Alex Curley
E-mail: alex.curley@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=
I.1) Name and addresses
Betsi Cadwaladar University Health Board
Ysbyty Gwynedd, Penrhosgarnedd
Bangor
LL57 2PW
UK
Contact person: Wyn Owens
E-mail: wyn.g.owens@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales
I.1) Name and addresses
Cardiff and Vale University Health Board
University Hospital of Wales, Heath Park
Cardiff
CF14 4XW
UK
Contact person: Claire Salisbury
E-mail: Claire.salisbury@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales
I.1) Name and addresses
Cwm Taf Morgannwg University Health Board
Ynysmeurig House, Navigation Park
Abercynon
CF45 4SN
UK
Contact person: Claire Salisbury
E-mail: Claire.salisbury@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales
I.1) Name and addresses
Hywel Dda University Health Board
Prince Philip Hospital, Bryngwyn Mawr, Llanelli
Carmarthenshire
SA14 8QF
UK
Contact person: Katharine Fletcher
E-mail: katharine.fletcher@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales
I.1) Name and addresses
Powys Teaching Health Board
Neuadd Bryncheiniog, Cambrian Way
Brecon
LD3 7HR
UK
Contact person: Wyn Owens
E-mail: wyn.g.owens@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales
I.1) Name and addresses
Public Health Wales NHS Trust
2 Capital Quarter
Cardiff
CF10 4BZ
UK
Contact person: Wyn Owens
E-mail: wyn.g.owens@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales
I.1) Name and addresses
Swansea Bay University Health Board
One Talbot Gateway, Baglan Energy Park, Baglan
Port Talbot
SA12 7BR
UK
Contact person: Keir Warner
E-mail: keir.warner@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales
I.1) Name and addresses
Velindre University NHS Trust
Unit 2, Charnwood Court, Parc Nantgarw, Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Helen James
E-mail: helen.c.james@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales
I.1) Name and addresses
Welsh Ambulance Service NHS Trust
Trust Headquarters, HM Stanley Hospital, St Asaph
Denbighshire
LL17 0RS
UK
Contact person: Wyn Owens
E-mail: wyn.g.owens@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Digital Maternity Cymru Solution
Reference number: P867
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
DHCW is seeking to procure a new "Commercial off the Shelf" Digital Maternity Solution for NHS Wales. We are looking for a single National system for a digital maternity service with functionality to support a shared maternity record and notes across NHS Wales organisations with a national service management regime.
II.1.5) Estimated total value
Value excluding VAT:
8 800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
48814400
48180000
48814000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
All sites within the geographical region of NHS Wales and the Health Boards or Trusts within Wales.
II.2.4) Description of the procurement
DHCW is seeking to establish a sole supplier Framework for the provision of a new Digital Maternity Solution, which will be a single National solution for a digital maternity service with functionality to support shared maternity records and notes across NHS Wales organisations. This service will be supported by a national service management regime.
The core scope of the system includes, but is not limited to:
1. case and referral setup
2. caseload management
3. recording, triage and management of assessments; and
4. treatment and discharge records/summaries
5. service users’ personal record
6. create and maintain a clinical maternity record.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
8 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework can be extended for a further four (4) years in increments of no less than twelve (12) months.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
The Authority intends to invite appropriate candidates to participate in the dialogue on the basis they Pass all mandatory requirements at the pre-qualification stage and the invitation to participate in dialogue
stage (reduce to 3 suppliers) in accordance with the criteria and processes set out in the tender documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework can be extended for a further four (4) years in increments of no less than twelve (12) months.
During the term of the Framework Agreement and potential Call-Off Agreements, new interfaces may be developed as required.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract value of 8,800,000 GBP is the potential value taking into consideration potential Call-Offs from all Organisations across NHS Wales.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
A draft set of terms and conditions (Framework Agreement and Call-Off Agreement) are provided in the pre-qualification
questionnaire document set.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
Justification for any framework agreement duration exceeding 4 years: As Call Off Agreements may be for a period of not less than five (5) years, the Framework needs to be available for further Call Off Agreements to be entered into should the circumstance arise whereby DHCW need to implement, integrate or provision supporting services for maternity services.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/10/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/10/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 18 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Renewal estimated to be 2031
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Instructions on how to participate in this tender opportunity. It is proposed to run a competitive dialogue
procedure with a pre-qualification questionnaire (PQQ). To complete your response, please access the PQQ via
the Bravo eTenderWales portal where you will find the PQQ and the tender documentation,reference-Project
Ref to be confirmed as per the instructions below.
1) Register your company on the eSourcing portal (this is only required once).
— browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register
— accept the terms and conditions and click ‘continue’
— enter your correct business and user details,
— note the username you chose and click ‘save’ when complete
- you will shortly receive an email with your unique password (please keep this secure).
2) Express an Interest in the tender
— log in to the portal with the username/password,
— click the ‘PQQs/ITTs open to all suppliers’ link.(these are pre-qualification questionnaires or invitations to
tender open to any registered supplier),
— click on the relevant PQQ/ITT to access the content,
— click the ‘express interest’ button at the top of the page,
— this will move the PQQ/ITT in to your ‘my PQQs/my ITTs’ page. (This is a secure area reserved for your
projects only)
— you can now access any attachments by clicking ‘buyer attachments’ in the ‘PQQ/ITT details’ box.
3) Responding to the tender
— click ‘my response’ under ‘PQQ/ITT details’, you can choose to ‘create response’ or to ‘decline to
respond’ (please give a reason if declining),
— you can now use the ‘messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the on screen instructions to complete the PQQ/ITT,
— there may be a mixture of online and offline actions for you to perform (there is detailed online help
available). You must then submit your reply using the ‘submit response’ button at the top of the page. If you
require any further assistance please consult the online help, or contact the eTendering helpdesk.
Note: the authority is using eTenderwales to carry out this procurement process.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144293
(WA Ref:144293)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
17/09/2024