CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

The Commission to Undertake a Review of Blaenau Gwent Council's Geographical Information Systems (GI

2.2

Description of the goods or services required

The effective use of GIS is crucial to allow the Council to meet its explicit statutory duties and requirements relating to land, property, road and highway gazetteers. GIS is instrumental in supporting key services across the Council to deliver against other statutory duties and provisions, where spatial data is fundamental i.e. development and forward planning, highways, business and regeneration, and environmental and nature services. Furthermore, it implicitly supports the provision of other key services such as education and schools, community safety, social services, and corporate services where it supports the visualisation of key information for service delivery.

We are keen to commission a review of our current GIS functionality. We anticipate from the review that the successful contractor will subsequently make recommendations to the Council by providing a report which outlines a roadmap (via SMART action plan) to a sustainable future for an efficient and effective GIS. It is anticipated that the review will be supported by good practice case studies to support our transition setting a compelling picture for change and improvement

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144802

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

As per the Tender Documents.

3 Conditions for Participation

3.1

Minimum standards and qualification required

As per the Tender Documents.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

ITT_113046

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

This Procurement exercise is being run by the Authority's e-tendering portal Bravo Solutions https://etenderwales.bravosolution.co.uk.

All documentation has been uploaded to enable direct access following registration.

NB: You must download all documentation directly from the portal, tender documents will not be communicated by any other means.

E-Tender access information:

— Go to https://etenderwales.bravosolution.co.uk.

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

— On registering on the Platform the Super User will select a Username and will receive a password.

— The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page.

— In order to log-in to the Platform please enter your Username and Password.

— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

— Note: If your Organisation is already registered on the Platform then you must not make any additional registration.

Please contact the Helpdesk to gain access to the Platform.

— The Help desk is available Monday-Friday: 8:00-18:00.

Telephone: +44 8003684852 e-mail: help@bravosolution.co.uk

— Tenders must be uploaded to the BravoSolution portal by 12:00 noon 18th October 2024.

How to find the ITT:

— Once logged in you must click on ‘ITT's Open to all Suppliers'.

— The Etender references for this contract are: Project_57248 and ITT_113046.

— Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button'. This will move the ITT from the ‘Open to all Suppliers' area to the ‘My ITT's' on the home page.

— You will then see the full details of the ITT in the Qualification, Technical and Commercial envelopes along with any relevant documents in the ‘Attachments' area.

— Tenderers are required to provide responses to:

—the Selection Questionnaire within the Qualification Envelope

—the Method Statements within the Technical Envelope

—upload the requested Pricing information within the Commercial Envelope.

— Should you have any questions on the ITT, please use the ‘Messages' area to contact the buyer directly - Do not contact the named person at the top of this notice.

Deadlines for submissions is 12 noon the 18th October 2024 with clarifications allowed until 5:00pm on the 11th October 2024.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the Authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.

(WA Ref:144802)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As part of your submission, bidders will be required to demonstrate their previous approach/experience in delivering Community Benefits and are required to submit a Method Statement in the form of a "Community Benefits Plan" setting out how they will incorporate and deliver "Community Benefits" through this appointment within Blaenau Gwent. Examples of the range of benefits include but are not exhaustive to –

• Targeted Recruitment and Training (including existing workforce and economically inactive)

• Local Supply Chains, including use of social enterprises

• Contributions to education and complimentary activity

• Community Initiatives and activity

• Promoting Environmental Benefits

• Contribution to the Community Investment Fund

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice