Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cwmpas
Spark, Maindy Road
Cardiff
CF24 4HQ
UK
Contact person: Jonathan Hughes
Telephone: +44 7760176664
E-mail: jonathan.hughes@cwmpas.coop
NUTS: UKL
Internet address(es)
Main address: www.cwmpas.coop
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0857
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0857
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0857
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Architect Services - Gwyr Community Land Trust
Reference number: CCH - 001
II.1.2) Main CPV code
71200000
II.1.3) Type of contract
Services
II.1.4) Short description
Procurement of architectural design services for a community led newbuild low/zero carbon affordable housing development comprising 14 Nr. new dwellings, a common house and associated infra-structure, landscaping and external works in Swansea, South Wales
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71200000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea, South Wales
II.2.4) Description of the procurement
Gŵyr Community Land Trust (GCLT) is seeking to appoint an Architect to work in partnership with our own in-house Architect, to design a development of 14 innovative, zero-carbon community-owned homes in Swansea, South Wales.
The role to which this tender invitation relates is for Architect as Lead Designer and Principal Designer.
The services to be commissioned are RIBA Stages 2-6. RIBA Stage 1 has been completed in-house, but it is acknowledged that the appointed Architect will need time to review project information and provide comment before proceeding.
The proposed design is for a cohousing development of 14 homes, a common house and outbuildings including an agricultural barn, workshop, polytunnel, cycle store and plant room. The design also includes associated vehicle, cycle, and pedestrian access; landscaping works include SuDS features; and renewable energy provision via roof-mounted PV. It will be a community self-build, using tried and tested accessible design and build methods, working alongside industry professionals and contractors.
The assessment of the tender submission will be based on the fee proposal and a qualitative evaluation of the experience, track record and technical understanding. The successful bidder will be appointed on the basis of cost and quality based on the fee proposal and responses to questions contained within the Client Brief and on the basis of a split of assessment of tenders being 40% cost, 60% quality.
GCLT and its associated organisations and funders will have the right to use and reproduce the commissioned work without further charge or permission for this specific project. In addition, funders will have the right to reliance upon all designs and design work of the Architect.
The submission response to this notice must contain the following:
● Confirmation of the overall fee proposal including a breakdown of the fee to the pre- and post- contract stages and milestones for payment.
● Responses to tender questions (Section 4)
● Copy of PI insurance
● Names and contact details of two referees to whom you have provided a similar service in the last two years and who you are happy for us to contact.
GCLT reserves the right to hold informal discussions with bidders following submission of tenders.
The detailed Client Brief is provided within the Additional Documents to this notice.
II.2.5) Award criteria
Criteria below:
Quality criterion: Community Engagement and Well-Being
/ Weighting: 6%
Quality criterion: Community Voice and Co-production
/ Weighting: 6%
Quality criterion: Collaboration
/ Weighting: 6%
Quality criterion: Added Value
/ Weighting: 15%
Quality criterion: Technical and Experience
/ Weighting: 21%
Quality criterion: Financial and Resources
/ Weighting: 6%
Quality criterion: Is your organisation a Social Business or Employee Owned Organisation
/ Weighting: 0%
Cost criterion: Fee Proposal
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
20/02/2023
End:
31/03/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Detailed information on services required, tender submission requirements and quality assessment criteria and questions contained within Client Brief provided as additional document to this notice
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Royal Institute of British Architects (RIBA) Accredited Practice and Practitioners or similar approved
Evidence of Professional Indemnity Insurance, Public Liability Insurance and Employers Liability Insurance
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
RIBA Accreditation or similar approved
III.2.2) Contract performance conditions
Refer to Client Project Brief for conditions and requirements
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/02/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
CY
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/05/2023
IV.2.7) Conditions for opening of tenders
Date:
07/02/2023
Local time: 16:00
Place:
Gwyr Community Land Trust Office, Swansea
Information about authorised persons and opening procedure:
Officers of Contracting Authority and Gwyr Community Land Trust
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=127837.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The successful supplier will be required to allocate 2% of the total fee proposed as a financial contribution to the community benefit activities of the Gwyr Community Land Trust
(WA Ref:127837)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
06/01/2023