Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Contact person: Lisa Evans
Telephone: +44 7966230649
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: https://www.swansea.gov.uk/dobusinesswithcouncil
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract For The Supply And Delivery Of Green Bags With Tag
Reference number: CCS-21-297
II.1.2) Main CPV code
19640000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Tender advertising Two Lots:-
Lot 1 Delivery Option - no later than 4 weeks from first order
Lot 2 Delivery Option - no later than 16 weeks from first order
The council is seeking to enter into a contract with a suitably competent contractor for Green Plastic Refuse Recycling Sack With Tag.
Green (translucent) Recycling Sack 430mm x 685mm x 810mm x 30 micron (or bi-modular polymer equivalent e.g. Bi Modal Plus) printed one side in black, perforated on a roll of 26, banded by either paper or elastic, supplied with a single use re-order tag stating “more bags please” within the roll, supplied securely packaged on 4 way entry wooden pallets. These sacks are used to collect empty glass bottles and jars, tins, cans, and used paper/cardboard.
Sample Green Bags with Tags must be provided and received by the tender closing of Thursday 31st March 2022 at 12:00 noon. Adequately labelled as samples for the tender.
II.1.5) Estimated total value
Value excluding VAT:
.01
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 Delivery Option - no later than 4 weeks from first order
II.2.2) Additional CPV code(s)
19640000
90514000
42914000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
City and County of Swansea, Unit 1 - Ynys Court, Ferryboat Close, Llansamlet Swansea SA6 8QN
II.2.4) Description of the procurement
Lot 1 Delivery Option - no later than 4 weeks from first order
Sack should be of a sufficiently robust and fit for purpose to be utilised for domestic food waste collections. Sacks deemed to be insufficiently robust and not fit for purpose to be utilised for the relevant waste collections will be rejected.
Sample Green Bags with Tags must be provided BY 31/03/2022
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 6
This contract is subject to renewal: Yes
Description of renewals:
with option to extend up to 36 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council’s Minimum order quantity for this tender is 10 million bags with tags, the minimum order for LOT 1 will be 2 Million bags with tags and the minimum order for LOT 2 will be 8 Million bags with tags
Lot No: 2
II.2.1) Title
Lot 2 Delivery Option - no later than 16 weeks from first order
II.2.2) Additional CPV code(s)
42914000
19640000
90514000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
City and County of Swansea, Unit 1 - Ynys Court, Ferryboat Close, Llansamlet Swansea SA6 8QN
II.2.4) Description of the procurement
Lot 2 Delivery Option - no later than 16 weeks from first order
Sack should be of a sufficiently robust and fit for purpose to be utilised for domestic food waste collections. Sacks deemed to be insufficiently robust and not fit for purpose to be utilised for the relevant waste collections will be rejected.
Sample Green Bags with Tags must be provided BY 31/03/2022
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 6
This contract is subject to renewal: Yes
Description of renewals:
With an option to extend for up to 36 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council’s Minimum order quantity for this tender is 10 million bags with tags, the minimum order for LOT 1 will be 2 Million bags with tags and the minimum order for LOT 2 will be 8 Million bags with tags .
Actual quantities required will vary, these are estimate quantities.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
N/A
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Lot 1 Delivery Option - no later than 4 weeks from first order
Lot 2 Delivery Option - no later than 16 weeks from first order
The Council’s Minimum order quantity for this tender is 10 million bags with tags , the minimum order for LOT 1 will be 2 Million bags with tags and the minimum order for LOT 2 will be 8 Million bags with tags. These are indicative quantities based on previous usage and a projection has been made of the usage. Actual quantities required will vary.
Order will be on a “Call-Off” basis, we are happy to give commitment with an Order of the total requirements and provide a call-off schedule for monthly deliveries as agreed. The Council shall liaise with the successful bidder to develop a delivery schedule to ensure that sufficient supply is maintained at all times.
Sample Green Bags with Tags must be provided and received by the tender closing of Thursday 31st March 2022 at 12:00 noon. Labelled as samples for the tender.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/03/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
31/03/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Contract Period 6 months, with an option to extend for up to 36 months.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.
1. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
We have supplied the current graphics of the Swansea Council Logo as above. Please request the most up-to-date graphics of the Swansea Council Logo prior to manufacture of green bags.
Each roll/pack shall contain a Re-Order Tag (wording to be agreed in Welsh and English) suitable to be easily attached to the Green Plastic Sacks. The tag needs to be of suitable robustness to prevent it disintegrating in use. Size of tag to be 238mm x 70mm
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=114648
(WA Ref:114648)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.2) Body responsible for mediation procedures
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
VI.4.4) Service from which information about the review procedure may be obtained
Procurement Department,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
Telephone: +44 7966230649
E-mail: procurement@swansea.gov.uk
Internet address(es)
URL: https://www.swansea.gov.uk/procurement
VI.5) Date of dispatch of this notice
01/03/2022