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Summary

OCID:
Published by:: The University of Birmingham
Authority ID:: AA77971
Publication date:: 29 November 2019
Deadline date:: 10 January 2020
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The University wishes to procure business radio systems and to form a strategic partnership with a trusted integrator and have the ability to purchase associated software/hardware, cabling, leaky feeder systems both above and below ground and associated professional services that will provide support and management for the infrastructure. Any solution proposed must take in to account the current environment for both above and below ground communications.

One of the key drivers is health and safety of our loan worker radio users. We require robust man-down systems to be integrated with some of our user groups with the ability of GPS positioning and in-building positioning systems where required. The ability to record all radio communications during an emergency is essential.

All server and computer infrastructure connected with the business radio systems will need to be provided and supported by the radio systems provider.

The high-level objectives of this tender and a subsequent contract include:

— an easy to implement service, which has a minimal impact on staff resource from a daily management perspective,

— any solution must take account of legacy equipment and incorporate this where required,

— any solution must be cost effective and must be able to support the University’s requirements,

— any solution implemented must use encryption to comply with GDPR regulation regarding the transmission of personal information,

— to undertake disposal of old legacy radio equipment in line with the waste electrical and electronic and equipment directive on a cost neutral basis.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

The University of Birmingham

Edgbaston

Birmingham

B15 2TT

Contact person: Thomas Hasson

E-mail: T.R.Hasson@bham.ac.uk

NUTS: UKG31

Internet address(es)

Main address: http://www.bham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/universityofbirmingham/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Tender for the Provision of Radio Equipment and Services

Reference number: FRAM453/19

II.1.2) Main CPV code

32000000

II.1.3) Type of contract

Supplies

II.1.4) Short description

The University of Birmingham currently has 15 user groups that require 2-way business radio communication systems. Some of these groups use business radio to support health and safety and potentially lifesaving functions. The current service users include security, estates management IT services, accommodation services, potering and cleaning as well as a number of independent small groups. The objective of this tender process is to appoint a trusted integrator with the ability to source and supply, install and support 2-way business radio hardware, software and cabling to deliver a robust and resilient communications system to The University of Birmingham (UOB). The University of Birmingham is looking to award a contract for an initial period of 3 years, with an option to extend for an additional period of 1 plus, 1 plus and 1 years.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG31

II.2.4) Description of the procurement

All server and computer infrastructure connected with the business radio systems will need to be provided and supported by the radio systems provider.

The high-level objectives of this tender and a subsequent contract include:

— an easy to implement service, which has a minimal impact on staff resource from a daily management perspective,

— any solution must take account of legacy equipment and incorporate this where required,

— any solution must be cost effective and must be able to support the University’s requirements,

— any solution implemented must use encryption to comply with GDPR regulation regarding the transmission of personal information,

— to undertake disposal of old legacy radio equipment in line with the waste electrical and electronic and equipment directive on a cost neutral basis.

II.2.5) Award criteria

Criteria below:

Quality criterion: Scenario including service, technical and account management critical questions / Weighting: 43 %

Quality criterion: Service, technical and account management highly desirable questions / Weighting: 7 %

Quality criterion: Presentation / Weighting: 8 %

Quality criterion: Sustainability / Weighting: 2 %

Price / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Additional 12 month extension periods up to a maximum extension of 36 months totaling a maximum 72 month contract. Initial 12 month extension period to commence at the end of the initial 36 month period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/01/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 31/01/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body