CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Worcestershire Acute Hospitals NHS Trust |
Charles Hastings Way |
Worcester |
WR5 1DD |
UK |
Charlotte Kings |
+44 1527512137 |
charlotte.kings@worcsacute.nhs.uk |
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityWorcestershire Radiotherapy Facility Treatment Planning System. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract7 |
II.1.2)
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Main site or location of works, place of delivery or performance
UKG12 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Radiotherapy supplies. Planning systems. Worcestershire Acute Hospitals NHS Trust, in collaboration with the University Hospitals Coventry and Warwickshire, is as a result seeking a radiotherapy treatment planning system that supports a twinned center model of care and which is capable of planning both conformal and IMRT beam radiotherapy treatments.
A treatment planning system is required for the new Radiotherapy facility at the Worcester Royal Hospital which is currently under construction. This new facility will form a twinned centre model with the Radiotherapy facility in the Arden Cancer Centre at the University Hospital in Coventry. Key components of the strategy for the new centre are maximising the delivery of patient activity in Worcestershire for Worcestershire patients, which will at least initially mean some treatment planning for Worcestershire patients being carried out in Coventry and an ability to share scarce staff resources, including Radiotherapy Physics staff (Physicists, Dosimetrists and engineers) and Therapy Radiographers between the two centres.
On opening in January 2015 the Worcester radiotherapy facility will be equipped with 3 Elekta Synergy linacs all of which will have Agility MLCs and two will have IGRT capabilities.
We require a treatment planning system for the Worcester facility that will allow planning of both conformal and IMRT treatments. The Arden Cancer Centre currently is equipped with Prosoma for tumour outlining and conformal plan verification, XiO for conformal treatment planning and Monaco 3 for IMRT planning. There is a recognition that (a) the latest generation of treatment planning systems support both conformal and IMRT treatments; and (b) XiO, whilst currently supported, does not represent a strategic way forward for the twinned centre model.
This is a new requirement for the Trust and WAHT are looking to establish a contract for the provision of a patient treatment planning system that will accommodate the trusts requirements whilst achieving best value pricing.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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33151400 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA)![Unchecked box](/images/tick_off_gbr.gif) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
Yes |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeWAHT, in collaboration with the UHCW, is as a result seeking a radiotherapy treatment planning system that supports a twinned center model of care and which is capable of planning both conformal and IMRT beam radiotherapy treatments.
A treatment planning system is required for the new Radiotherapy facility at the Worcester Royal Hospital which is currently under construction. This new facility will form a twinned centre model with the Radiotherapy facility in the Arden Cancer Centre at the University Hospital in Coventry. Key components of the strategy for the new centre are maximising the delivery of patient activity in Worcestershire for Worcestershire patients, which will at least initially mean some treatment planning for Worcestershire patients being carried out in Coventry and an ability to share scarce staff resources, including Radiotherapy Physics staff (Physicists, Dosimetrists and engineers) and Therapy Radiographers between the two centres.
On opening in January 2015 the Worcester radiotherapy facility will be equipped with 3 Elekta Synergy linacs all of which will have Agility MLCs and two will have IGRT capabilities.
We require a treatment planning system for the Worcester facility that will allow planning of both conformal and IMRT treatments. The Arden Cancer Centre currently is equipped with Prosoma for tumour outlining and conformal plan verification, XiO for conformal treatment planning and Monaco 3 for IMRT planning. There is a recognition that (a) the latest generation of treatment planning systems support both conformal and IMRT treatments; and (b) XiO, whilst currently supported, does not represent a strategic way forward for the twinned centre model.
This is a new requirement for the Trust and WAHT are looking to establish a contract for the provision of a patient treatment planning system that will accommodate the trusts requirements whilst achieving best value pricing. |
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II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion48 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
As detailed in the PQQ documentation.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
As detailed in the PQQ documentation.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
As detailed in the PQQ documentation.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
As detailed in the PQQ documentation.
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III.2.2)
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Economic and financial capacity
As detailed in the PQQ documentation.
As detailed in the PQQ documentation.
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III.2.3)
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Technical capacity
As detailed in the PQQ documentation.
As detailed in the PQQ documentation.
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate36 |
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Objective criteria for choosing the limited number of candidates
As detailed in the PQQ documentation.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
RAD1
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 01-05-2014
12:00
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 05-05-2014
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 23-6-2014
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published 48 months. |
VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=93558934
GO Reference: GO-2014328-PRO-5565933
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 28-03-2014 |