CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Radiotherapy supplies. Planning systems. Worcestershire Acute Hospitals NHS Trust, in collaboration with the University Hospitals Coventry and Warwickshire, is as a result seeking a radiotherapy treatment planning system that supports a twinned center model of care and which is capable of planning both conformal and IMRT beam radiotherapy treatments.

A treatment planning system is required for the new Radiotherapy facility at the Worcester Royal Hospital which is currently under construction. This new facility will form a twinned centre model with the Radiotherapy facility in the Arden Cancer Centre at the University Hospital in Coventry. Key components of the strategy for the new centre are maximising the delivery of patient activity in Worcestershire for Worcestershire patients, which will at least initially mean some treatment planning for Worcestershire patients being carried out in Coventry and an ability to share scarce staff resources, including Radiotherapy Physics staff (Physicists, Dosimetrists and engineers) and Therapy Radiographers between the two centres.

On opening in January 2015 the Worcester radiotherapy facility will be equipped with 3 Elekta Synergy linacs all of which will have Agility MLCs and two will have IGRT capabilities.

We require a treatment planning system for the Worcester facility that will allow planning of both conformal and IMRT treatments. The Arden Cancer Centre currently is equipped with Prosoma for tumour outlining and conformal plan verification, XiO for conformal treatment planning and Monaco 3 for IMRT planning. There is a recognition that (a) the latest generation of treatment planning systems support both conformal and IMRT treatments; and (b) XiO, whilst currently supported, does not represent a strategic way forward for the twinned centre model.

This is a new requirement for the Trust and WAHT are looking to establish a contract for the provision of a patient treatment planning system that will accommodate the trusts requirements whilst achieving best value pricing.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As detailed in the PQQ documentation.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As detailed in the PQQ documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

As detailed in the PQQ documentation.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As detailed in the PQQ documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

As detailed in the PQQ documentation.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

RAD1

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=93558934

GO Reference: GO-2014328-PRO-5565933

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice