Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Greenwich
Procurement and Business Services, Southwood Lodge, Avery Hill Campus, Avery Hill Road, Eltham
London
SE9 2UG
UK
Contact person: https://intendhost.co.uk/universityofgreenwich/
Telephone: +44 2083318294
E-mail: tenders@gre.ac.uk
NUTS: UKJ
Internet address(es)
Main address: http://www.gre.ac.uk/
Address of the buyer profile: http://www.gre.ac.uk/offices/procurement
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://in-tendhost.co.uk/universityofgreenwich
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/universityofgreenwich
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Integrated Facilities Management
Reference number: EFD-79993000-IH-2019
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Greenwich is seeking to appoint a single Facilities Management provider to establish a long-term service relationship to provide a range of hard and soft facilities management services at its three campuses at Greenwich, Avery Hill and Medway. The University is seeking a service provider not only with the capability to deliver core FM services but who will in addition understand the corporate mission of the University and deliver truly transformational services that redefine and shape the University’s business outcomes and drive cultural change. This will include the delivery of “added-value” including business to business to business and employability opportunities for students, provision of access to global expertise and networking opportunities for students, input to workplace management and design input, delivery of social value and the linkage of provider performance and payment to our corporate KPIs.
II.1.5) Estimated total value
Value excluding VAT:
105 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
South East (England)
II.2.4) Description of the procurement
This is a Competitive Dialogue procedure being conducted under the Public Contracts Regulations 2015. The University of Greenwich (UoG) requires a Contractor to deliver the Integrated Facilities Management (IFM) Services. The UoG is following the Competitive Dialogue procedure for the procurement of IFM Services as this procedure will allow the University to develop solutions with Bidders in advance of the submission of Tenders.
The University of Greenwich is seeking to appoint a single Facilities Management provider to establish a long-term service relationship to provide a range of hard and soft facilities management services at its three campuses at Greenwich, Avery Hill and Medway. The University currently operates a mixed model of FM services provided through a blend of in-house and traditional single service outsourced arrangements with a supply chain of over 470 contracting arrangements. The University is seeking a service provider not only with the capability to deliver core FM services but who will in addition understand the corporate mission of the University and deliver truly transformational services that redefine and shape the University’s business outcomes and drive cultural change. This will include the delivery of “added-value” including business to business to business and employability opportunities for students, provision of access to global expertise and networking opportunities for students, input to workplace management and design input, delivery of social value and the linkage of provider performance and payment to our corporate KPIs. The Form of Contract to be used will be the NEC4 Term Service Contract with its schedules and Z clauses.
Required services will include: Business Continuity Management, Health and Safety Management, CAFM, Helpdesk, Maintenance, Relamping, Environmental and Energy Management, Cleaning, Security, Reception and Customer Services, Grounds Maintenance, Pest Control, Waste Management, Portering, Mail Room Service, Inter Campus Delivery Service, Linen and Laundry, Events Support, Car Park Management, FM Projects, FM Management and Administration and Management of Third Party FM Contracts.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Price
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
105 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend the Contract by up to 2 years in 2 separate 12 month periods which is exercisable at UoG’s discretion.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/04/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
17/05/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
GO Reference: GO-2019328-PRO-14629298
VI.4) Procedures for review
VI.4.1) Review body
University of Greenwich
Old Royal College, Park Row, Greenwich
London
SE10 9LS
UK
Telephone: +44 2083318860
E-mail: universitysecretary@greenwich.ac.uk
Internet address(es)
URL: https://www.gre.ac.uk/
VI.4.4) Service from which information about the review procedure may be obtained
University of Greenwich
Procurement and Business Services, Southwood Lodge, Avery Hill Road
London
SE9 2UG
UK
Telephone: +44 2083318899
E-mail: tenders@gre.ac.uk
Internet address(es)
URL: https://enterprise.gre.ac.uk/procurement
VI.5) Date of dispatch of this notice
28/03/2019