Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southern Universities Purchasing Consortium (SUPC)
111357
Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate
Reading
RG6 6BU
UK
Contact person: Gavin Phillips
Telephone: +44 1189357081
E-mail: supc@reading.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.supc.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86623
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=66723&B=SUPC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=66723&B=SUPC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Serials, Periodicals, and Associated Services (Print and Digital)
Reference number: LIB4054 SU
II.1.2) Main CPV code
22200000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The current ‘Serials, Periodicals and Associated Services’ agreement is led by SUPC and supported by HEPCW, LUPC, NEUPC, and NWUPC along with the four specialist library consortia Academic Libraries North, MUAL, NEYAL, and WHELF. The agreement ran for an initial 2 year period and has had two 12 month extensions, totally four years. It expires on 30th April 2023 and is likely to be extended until 31st July 2023.
The agreement scope remains similar to the current agreement and will cover the supply of serials by subscriptions agents in print and/or electronic formats. This includes current, backissue, backsets and digital archives of periodicals; newspapers and annuals (annual conference proceedings, reports, yearbooks, etc); the journals, memoirs, proceedings, transactions and other similar publications of societies; numbered monographic series; standing orders; standards and databases. Also included are associated services relating to consolidation or usage analysis.
II.1.5) Estimated total value
Value excluding VAT:
300 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
II.2) Description
Lot No: 1
II.2.1) Title
Full subscription management service
II.2.2) Additional CPV code(s)
22200000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various locations around the UK
II.2.4) Description of the procurement
Lot 1 is intended for suppliers delivering comprehensive academic library subscription services from any publisher willing to contract via a subscriptions agent, including both print and digital resources with a subscriptions management portal and appropriate consolidation services
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
250 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework Agreement shall commence on the 1st August 2023 and will last for 2 years, with the option to extend multiple times for up to a further two years to a maximum of 31st July 2027, subject to satisfactory performance and the ongoing needs of members being met.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
It is intended that Lot 1 will be awarded to a maximum of 4 Suppliers.
Lot No: 2
II.2.1) Title
Partial subscription management service
II.2.2) Additional CPV code(s)
22200000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various locations around the UK
II.2.4) Description of the procurement
Lot 2 is intended for suppliers who cannot offer the full service but nevertheless offer valuable services to members. It is appropriate for suppliers who may not have a subscriptions management portal or who offer only digital services. A broad range of suppliers might fall into this Lot but they must be able to manage subscription transactions on behalf of members and offer a wide range of publishers.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
50 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework Agreement shall commence on the 1st August 2023 and will last for 2 years, with the option to extend multiple times for up to a further two years to a maximum of 31st July 2027, subject to satisfactory performance and the ongoing needs of members being met.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
It is intended that Lot 2 will be awarded to a maximum of 6 Suppliers.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 10
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-025207
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/05/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
30/05/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Southern Universities Management Services
Reading Enterprise Centre, University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BU
UK
Telephone: +44 1183784304
E-mail: supc@reading.ac.uk
Internet address(es)
URL: www.supc.ac.uk
VI.5) Date of dispatch of this notice
14/04/2023