Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Renfrewshire Council
Eastwood HQ, Eastwood Park,
Giffnock
G46 6UG
UK
Contact person: Sean Skelton
E-mail: sean.skelton@eastrenfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.eastrenfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Portable Appliance Testing (PAT Testing) 2024-2026
Reference number: ERC000384
II.1.2) Main CPV code
71630000
II.1.3) Type of contract
Services
II.1.4) Short description
The inspection and testing including hand over documentation and reports on condition of equipment including faults of all portable electrical equipment and appliances in all council buildings including educational properties located within the existing boundaries of ERC.
Inspection and testing shall only be undertaken by fully trained, qualified and endorsed electrical personnel in accordance with the IET Code of Practice for in-service inspection and testing of electrical equipment
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM83
II.2.4) Description of the procurement
Route 3 Open Procurement exercises for a servicing contract
The primary objective of the contract is to ensure best value whilst ensuring the works are carried out in a professional manner and in a safe working environment.
Further objectives include appointing an experienced contractor who has:
-A proven track record in operating safe sites and delivering on time, cost and quality;
-The capacity to deliver the works and the programme within the timescales
-Financial stability;
-Insurance provisions in place; and
-A robust approach and methodology to delivering the works whilst meeting all statutory requirements.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30
Quality criterion: Contract management
/ Weighting: 20
Quality criterion: Complaints Procedure
/ Weighting: 20
Quality criterion: Sustainability
/ Weighting: 15
Quality criterion: Fair Work Practices & Living Wage
/ Weighting: 5
Quality criterion: Community Benefits
/ Weighting: 10
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Council Reservice the right to extend up to a further 24 moths
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Total Technical weighting is 30 %
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Inspection and testing shall only be undertaken by fully trained, qualified and endorsed electrical personnel in accordance with The IET Code of Practice for In-service Inspection and Testing of Electrical Equipment(5th Edition).
Due to the nature of the works it is mandatory that all of the successful contractor’s staff or staffs of a sub-contractor(s) are accredited under the Construction Skills Competence Scheme (CSCS) or the Scottish Construction Operative Registration Executive (SCORE).
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
SBCC Measured Term Contract for use in Scotland (MTC/Scot) 2011 Edition incorporating Public Sector Supplement 2011.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/05/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/05/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Yes council will bring this back to market upon expiry of contract
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26325. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
East Renfrewshire Council is committed to maximising community benefits from contracts for works, goods and services in which the
Council has an interest. Community benefits should improve the economic, social or environmental wellbeing of the area. Under this contract the successful Contractor will be requested to support East Renfrewshire Council’s economic, environmental and social regeneration objectives to achieve benefits for our identified beneficiary hierarchy.
Tier 1. Targeted recruitment and training for priority employability groups.
Tier 2. Work experience placements for the same target groups.
Tier 3. Curriculum support for schools and those on employability pathways.
Tier 4. Community Enhancement for community groups and projects.
Tier 5. Small and Medium Enterprises and Social Enterprise Organisations supply chain support.
(SC Ref:762045)
VI.4) Procedures for review
VI.4.1) Review body
Paisley Sheriff Court and Justice of the Peace Court
Paisley
PA3 2HW
UK
VI.5) Date of dispatch of this notice
02/04/2024