Prior information notice
This notice aims at reducing time limits for receipt of tenders
Section I: Contracting
authority
I.1) Name and addresses
Prifysgol Bangor / Bangor University
Finance Office, Cae Derwen, College Road
Bangor
LL57 2DG
UK
Contact person: Olivia Cahill
Telephone: +44 1248382625
E-mail: o.cahill@bangor.ac.uk
NUTS: UKL12
Internet address(es)
Main address: http://www.bangor.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0340
I.3) Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Marquee Hire for Bangor University for 2025 onwards.
Reference number: BU132024
II.1.2) Main CPV code
39522530
II.1.3) Type of contract
Supplies
II.1.4) Short description
Bangor University are seeking a supplier for the provision of marquee hire for events held for but not limited to Graduation and Open days during the Summer and Autumn each year. The contract duration is 3 years with options to extend 2 x 12 months.
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39522530
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
Main Arts Building, Bangor University
Bangor
Gwynedd
LL57 2DF
II.2.4) Description of the procurement
Bangor University is looking to establish a single supplier contract for Marquee and associated equipment hire. The University requires various Marquee options for various types of events throughout the term of the contract. These events include but are not limited to:
- Graduations
- Open days
- Events e.g. conferences
The key purpose of establishing this contract, will be for annual Graduation Ceremonies and Open Days. Graduations are expected to take place annually usually in July and there will be 5 Open Days throughout the year(2 held between June-August and 3 held between October-November). Other requirements are throughout the year and may include ad hoc conferences or events. The majority of the events would be held in the Quadrangle and Car Park of the Main Arts Building but may be in any location around Bangor University premises. See link below.
https://www.bangor.ac.uk/about/our-location
The University is looking for a contractor who will be required to act as the Principal Designer and Principal Contractor for all works associated with the supply and installation of Marquees, in accordance with the HSE CDM Roles and Duties 2015.(https://www.hse.gov.uk/entertainment/cdm-2015/roles-and-duties.htm)
The successful bidder appointed to the contract will be required to be MUTA Registered and work to MUTA best practices throughout the contract term including any extension to the contract for the provision of Marquee Hire.
Associated equipment will not be required for all marquee requirements however for larger events, graduation and some conferences there may be the need for the delivery to include but not be limited to:
- Furniture
- Lighting
This PIN is not a call for competition. By publishing this PIN, Bangor University may avail itself of the opportunity to reduce the submission period from 30 days (with electronic submission) to 15 days (if the PIN has been published for at least 35 days and no longer than 12 months)
All procurement documents will be available free of charge via the University's e-tendering portal: etenderwales
https://etenderwales.bravosolution.co.uk/web/login.shtml
DOCUMENTS ONCE RELEASED; MUST BE ACCESSED AND SUBMISSIONS MADE VIA THIS PORTAL.
Interested organisations are encouraged to register on Sell2Wales and the etenderWales system in advance so they are alerted to the release of the documents without delay.
The University would like to understand the level of interest in the market place for Marquee Hire therefore are inviting any interested Organisations to submit an expression of interest to this early opportunity notice. The expected date for release of the contract notice will be approximately (19/08/24).
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
optional 2 x 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.3) Estimated date of publication of contract notice:
19/08/2024
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The successful bidder appointed to the contract will be required to be MUTA Registered and work to MUTA best practices throughout the contract term including any extension to the contract for the provision of Marquee Hire.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=140711.
(WA Ref:140711)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
18/04/2024