Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UK
Contact person: Peter Jackson
Telephone: +44 1314428930
E-mail: pjackson@apuc-scot.ac.uk
NUTS: UKM77
Internet address(es)
Main address: http://www.apuc-scot.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Finance, HR/Payroll Systems and Associated Services - APUC Framework
Reference number: ITS1056 AP
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Framework for Finance, HR/Payroll Systems and Associated Services for Universities and Colleges in Scotland including: provision of all software and any associated licensing. Potential Services include, but are not limited to: System Implementation; Migration
Support; Consultancy; Support and Maintenance; Hosting. Required solutions should have the capability to operate effectively across multi-campus environments. The framework agreement includes:
Lot1 - HR/Payroll Systems
Lot2 - Finance Systems
The Framework Agreement will available for both potential new business and renewal of any existing business between customers and System Contractors that are awarded a place on the Framework.
The agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) and other UK procurement consortia as listed further below.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
66 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
HR Payroll Systems and Associated Services
II.2.2) Additional CPV code(s)
72260000
72261000
48000000
48611000
48190000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom: England, Scotland, Wales and Northern Ireland
II.2.4) Description of the procurement
Framework for Finance, HR/Payroll Systems and Associated Services for Universities and Colleges in Scotland: Lot 1, HR/Payroll Systems, including provision of all "commoditised off the shelf"(COTS)software and any associated licensing. Potential Services include, but are not limited to:
System Implementation; Migration Support; Support and Maintenance; Hosting. Required solutions should have the capability to operate effectively across multi-campus environments.
This framework agreement is available to participation from Full and Associate Members, and future members, within the UK higher education purchasing consortia as follows:
Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E.
http://www.apuc-scot.ac.uk/#!/members
Southern Universities Purchasing Consortium (SUPC);
https://www.supc.ac.uk/about-us/our-members/our-members
London Universities Purchasing Consortium (LUPC);
https://www.lupc.ac.uk/member-list
North Eastern Universities Purchasing Consortium (NEUPC);
https://www.neupc.ac.uk/our-members
North Western Universities Purchasing Consortium (NWUPC);
https://www.nwupc.ac.uk/our-members
Higher Education Purchasing Consortium, Wales (HEPCW).
http://www.hepcw.ac.uk/members/
II.2.5) Award criteria
Quality criterion: Service Delivery
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Lot No: 2
II.2.1) Title
Finance Systems and Associated Services
II.2.2) Additional CPV code(s)
72261000
72260000
48000000
48611000
48190000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom: England, Scotland, Wales and Northern Ireland
II.2.4) Description of the procurement
Framework for Finance, HR/Payroll and Associated Services for Universities and Colleges in Scotland: Lot2, Finance Systems and Associated Services.
Potential Services include, but are not limited to:
System Implementation; Migration Support; Support and Maintenance; Hosting; Configuration, customisation and development if required by Institutions. Solutions should have the capability to operate effectively across multi-campus environments.
This framework agreement is available to participation from Full and Associate Members, and future members, within the UK higher education purchasing consortia as follows:
Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E.
http://www.apuc-scot.ac.uk/#!/members
Southern Universities Purchasing Consortium (SUPC);
https://www.supc.ac.uk/about-us/our-members/our-members
London Universities Purchasing Consortium (LUPC);
https://www.lupc.ac.uk/member-list
North Eastern Universities Purchasing Consortium (NEUPC);
https://www.neupc.ac.uk/our-members
North Western Universities Purchasing Consortium (NWUPC);
https://www.nwupc.ac.uk/our-members
Higher Education Purchasing Consortium, Wales (HEPCW).
http://www.hepcw.ac.uk/members/
II.2.5) Award criteria
Quality criterion: Service Delivery
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 144-455758
Section V: Award of contract
Lot No: 1
Title: HR Payroll Systems and Associated Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/03/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Fusion Practices Limited
Unit 6083, 6th Floor, Aldgate Tower, 2 Leman Street, London, England, E1 8FA
London
E1 8FA
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Insight Direct UK Ltd
Metro Building level 5, Trafford Road
Salford, Manchester
M5 3NN
UK
NUTS: UKD3
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Mastek Systems Company Ltd
429-433 Pinner Road
Harrow
HA1 4HN
UK
NUTS: UKI74
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Softcat Plc
Thames Industrial Estate, Fieldhouse Lane
Marlow
SL7 1LW
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
2 233 522.54
GBP
/ Highest offer:
3 756 139.90
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Finance Systems and Associated Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/03/2024
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 8
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Mastek Systems Company Ltd
429-433 Pinner Road
Harrow
HA1 4HN
UK
NUTS: UKI74
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Fusion Practices Limited
Unit 6083, 6th Floor, Aldgate Tower, 2 Leman Street, London, England, E1 8FA
London
E1 8FA
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Insight Direct UK Ltd
Metro Building level 5, Trafford Road
Salford, Manchester
M5 3NN
UK
NUTS: UKD3
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Softcat Plc
Thames Industrial Estate, Fieldhouse Lane
Marlow
SL7 1LW
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Symmetry Ltd
7-11 Lodway, The Old Brewery Business Park, Pill
Bristol
BS20 0DH
UK
NUTS: UKK1
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Technology One UK Ltd
10 Lochside Place, Edinburgh Park
Edinburgh
EH12 9RG
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Civica UK Limited
Southbank Central, 30 Stamford Street
London
SE1 9LQ
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
156 457.00
GBP
/ Highest offer:
6 331 789.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:763588)
VI.4) Procedures for review
VI.4.1) Review body
Stirling Sherriff Court
Viewfield Place Stirling
Srirling
FK8 1NH
UK
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/stirling-sheriff-court-and-justice-of-the-peace-court
VI.5) Date of dispatch of this notice
23/04/2024