Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Pembrokeshire County Council
County Hall, Haverfordwest
Pembrokeshire
SA61 1TP
UK
Telephone: +44 1437775905
E-mail: donna.murphy@pembrokeshire.gov.uk
Fax: +44 1437776510
NUTS: UKL14
Internet address(es)
Main address: https://www.pembrokeshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Cashless Catering System
Reference number: PROC/2324/154
II.1.2) Main CPV code
48110000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Initially, the Council is seeking tenders for the supply and installation of a centralised cashless catering and nutritional analysis system in all schools and mobile units
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55520000
55524000
48444000
48110000
30142000
72514000
55512000
48000000
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Pembrokeshire
II.2.4) Description of the procurement
Initially, the Council is seeking tenders for the supply and installation of a centralised cashless catering and nutritional analysis system in all schools and mobile units.
The Council’s intention is that all services delivered on-line will have a single point of access via the Councils “My Account” provision. Any proposed solution must provide the capability to interface with this.
Within Primary schools, any proposed solution will need to record whether the pupil is ordering a school meal on that particular day or bringing their own lunch from home. The solution needs to provide the capability for this to happen on premise (within the school) and via parents / carers ordering online. Further there needs to be a mechanism for parents / carers to electronically view the transactions for their children and top up their account online via credit/debit card or PayPal. These need to integrate with the Councils current My Account arrangements.
At secondary level point of sale units which enable the use of both card and bio-metric readers to deduct from the balance of the account will need to be provided. A similar provision may be required for vending machines.
The council is also seeking to introduce interactive pre order devices into its secondary schools to increase the number of sales outlets and therefore reduce queues at peak times.
As with primary schools, there will be a requirement to interface any proposed solution to the Councils online My Account system for the purposes of viewing transactions, adding funds to an account and balance enquiries.
In order to comply with Healthy Eating Regulations the council requires the system to nutritionally analyse and cost menus.
II.3) Estimated date of publication of contract notice:
10/06/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
(WA Ref:140983)
VI.5) Date of dispatch of this notice
25/04/2024