CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for admission to the Dynamic Purchasing System (DPS) for the Provision of Transportation 17 Seats and Over for home to school transport, education and adult/children transportation requirements, general transportation services.

The DPS will commence on 1.10.2015 and will be for a period of 5 years with an option to extend by annual increments up to a maximum of 10 years.

Interested parties should register their interest in the project via the In-Tend website: https://in-tendhost.co.uk/hampshire and complete and submit the pre qualification questionnaire together with any supporting information requested by 14:00 on 1.9.2015.

How to obtain the PQQ documents:

The pre qualification questionnaire can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are 5 tabs — Tender, PQQ documents, Correspondence, Clarifications and History. Select the 2nd tab (PQQ) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view/download the documents.

The Contracting Authority views that the range of services to be procured during this tender should be awarded as a multiple supplier DPS and seeks applications from suitably experienced suppliers who wish to pre qualify for this service. Whilst every effort has been made to consider the full scope of the requirement the Contracting Authority does not guarantee the volume of the services required resulting from this DPS or that it will accept any pre qualification on completion of the procurement exercise.

At the discretion of the Council, if a supplier ceases to meet the original exclusion or selection criteria during the course of the DPS it is likely that it may be excluded or suspended from taking part in any mini-competition (Tender) process. If a supplier fails 1 of the mandatory grounds during the course of the DPS the County Council may be required to remove the supplier from the DPS.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

A deed of guarantee, confirmation of approvals and licences maybe required at award stage.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

In accordance with Articles 57-62 of Directive 2014/24/EC and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised, it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ET06442

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

This procurement will be undertaken using an e-tendering system (In-tend) which can be found at: https://in-tendhost.co.uk/hampshire

Tenderers are required to register their company details on In-tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link: https://in-tendhost.co.uk/hampshire/ under the help tab.

If you are not currently a registered supplier, please register your company via the 'Register Tab' at the top of the screen. Please note the email address used when registering as a new supplier should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this email address. Please ensure the email account registered on this system is regularly monitored. You may register more than 1 user per organisation against your account.

Once you have registered or if you already are a registered supplier, please 'Log On'. Once in the website, click on Tenders on the top bar, scroll down to 'Current' and then search for the title of this project for further information. The Tender can be accessed by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are tabs — ‘Tender’, PQQ, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the PQQ tab where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

How to submit a tender using the In-tend web site:

— Log into the In-tend website.

— Once you have expressed an interest, the tender documents can be found in your 'My Tenders' folder. Once you have located the tender you require, click on the 'View Details' button of this project, then click on the PQQ documents tab. Scroll down the page to where it says 'Tender Documents Received' and view all tender documents received. Click on the 'View' button. Download the documents as required. Where applicable an interactive questionnaire will be located under 'My Tender Return'.

— When you have completed your tender, scroll down to the 'Attach Documents' button and search for your saved document/s. Upload the documents back on to the website and click on the red 'Submit Return' button. This will submit your tender. If successfully uploaded the system will issue a confirmation receipt. If you cannot see the receipt due to pop up blocker, you will be able to view the receipt on the 'History' tab. Documents must be uploaded using Word/Excel or PDF format.

— Electronic ordering will be used. Electronic invoicing will be accepted with prior agreement and electronic payment via BACS preferred.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice