Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Churchmarketplace Limited
Vaughan House, 46 Francis Street, Westminster
London
SW1P 1QN
UK
Telephone: +44 2079602801
E-mail: Tender3@churchmarketplace.org.uk
NUTS: UK
Internet address(es)
Main address: https://www.churchmarketplace.org.uk/
I.4) Type of the contracting authority
Other: National Buying Group representing customers governed by Public Law
I.5) Main activity
Other: Buying Group for Catholic Education Establishments
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Payroll services for Schools, Academies and other Education Institutes
II.1.2) Main CPV code
79211110
II.1.3) Type of contract
Services
II.1.4) Short description
Churchmarketplace continues to develop a National Procurement Strategy with the aim of promoting better buying within Catholic Education Establishments (including Academies, Schools, Further Education and Higher Education institutions) and Dioceses in England and Wales. The main aim of this strategy will be to ensure that Schools, Academies and other Education Institutes obtain the best value for money from the services and products which they purchase, in the case of this procurement, fully managed Payroll Services.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
1.00
GBP/ Highest offer:
6 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Payroll Services for CEEs
II.2.2) Additional CPV code(s)
79211110
79631000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
England and Wales
II.2.4) Description of the procurement
The Services and Products covered by this Procurement are for the provision of fully managed Payroll Services that can offer as a minimum the following features:
— accounting to balance sheet,
— BACS payment management,
— creating legal documents for both the employer and employee in line with HMRC and pension fund requirements;
— deductions, including pensions, sickness payments, salary sacrifice, statutory deductions and any additional payments,
— disbursements to staff, pensions and other third-party suppliers,
— expenses management,
— Flexible benefits,
— File transfer and data export,
— Helpdesk Support (telephone and online) to both the central HR function and the member schools, taking into account the varying levels of payroll services expertise across the organisation,
— HMRC-recognised and BACS-accredited software,
— HMRC-compliant deposits, BACS payments, payroll tax calculation, returns,
— Monthly Data Collection,
— Printed and electronic payslips and payroll reports,
— Real time information from HMRC,
— Savings plans,
— Timekeeping Service,
— User Training (bespoke for user groups, e.g. Management, Back Office, etc.)
II.2.5) Award criteria
Quality criterion: General questionnaire
/ Weighting: 20
Quality criterion: Technical questionnaire
/ Weighting: 30
Quality criterion: Presentation
/ Weighting: 10
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Payroll Services for Dioceses
II.2.2) Additional CPV code(s)
79211110
79631000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
England and Wales
II.2.4) Description of the procurement
The Services and Products covered by this Procurement are for the provision of fully managed Payroll Services that can offer as a minimum the following features:
— accounting to balance sheet,
— BACS payment management,
— creating legal documents for both the employer and employee in line with HMRC and pension fund requirements,
— deductions, including pensions, sickness payments, salary sacrifice, statutory deductions and any additional payments,
— disbursements to staff, pensions and other third-party suppliers,
— expenses management,
— flexible benefits,
— file transfer and data export
— Helpdesk Support (telephone and online) to both the central HR function and the member schools, taking into account the varying levels of payroll services expertise across the organisation,
— HMRC-recognised and BACS-accredited software,
— HMRC-compliant deposits, BACS payments, payroll tax calculation, returns,
— Monthly Data Collection,
— Printed and electronic payslips and payroll reports,
— Real time information from HMRC,
— Savings plans,
— Timekeeping Service,
— User Training (bespoke for user groups, e.g. Management, Back Office, etc.).
II.2.5) Award criteria
Quality criterion: General questionnaire
/ Weighting: 20
Quality criterion: Technical questionnaire
/ Weighting: 30
Quality criterion: Presentation
/ Weighting: 10
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 041-089983
Section V: Award of contract
Lot No: 1
Title: Payroll Services for CEEs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/06/2018
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SGW Payroll Ltd
Crewe
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
6 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Payroll Services for CEEs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/06/2018
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Education Personnel Management
Wilmslow
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
6 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Payroll Services for CEEs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/06/2018
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Kent County Council
Maidstone
UK
NUTS: UKJ4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
6 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Payroll Services for CEEs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/06/2018
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
UHY Kent LLP
Sittingbourne
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
6 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Payroll Services for CEEs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/06/2018
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Orbis Partnership (Legal entity Surrey County Council)
Kingston upon Thames
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
6 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Payroll Services for Dioceses
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/06/2018
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SGW Payroll Ltd
Crewe
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
6 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Payroll Services for Dioceses
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/06/2018
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Orbis Partnership (Legal entity Surrey County Council)
Kingston upon Thames
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
6 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Churchmarketplace Ltd
London
UK
VI.5) Date of dispatch of this notice
10/08/2018