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02 Contract Notice

Hire, Installation and Removal of Festive Lighting

  • First published: 03 August 2020
  • Last modified: 03 August 2020
  • This file may not be fully accessible.

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Contents

Summary

OCID:
ocds-kuma6s-103143
Published by:
Cardiff Council
Authority ID:
AA0422
Publication date:
03 August 2020
Deadline date:
31 August 2020
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

To ensure that the Council delivers the most dynamic and visually exciting festive displays in an effective way, the Council wish to go out to the market to secure appropriate and experienced suppliers for this service. The agreement will require proven expertise and resources to supply vibrant festive displays across the City, as well as manage, plan, install and remove the festive lights programme for the Capital City of Wales. CPV: 31000000, 45310000, 31000000, 31000000, 31500000, 31527260.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

UK

Contact person: Daniel Mansell

Telephone: +44 2920873732

E-mail: CorporateFrameworks@cardiff.gov.uk

NUTS: UKL22

Internet address(es)

Main address: www.cardiff.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/Account/Login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/Account/Login


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://supplierlive.proactisp2p.com/Account/Login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Hire, Installation and Removal of Festive Lighting

Reference number: ERFX1004414

II.1.2) Main CPV code

31000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

To ensure that the Council delivers the most dynamic and visually exciting festive displays in an effective way, the Council wish to go out to the market to secure appropriate and experienced suppliers for this service. The agreement will require proven expertise and resources to supply vibrant festive displays across the City, as well as manage, plan, install and remove the festive lights programme for the Capital City of Wales.

II.1.5) Estimated total value

Value excluding VAT: 548 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Installation, Removal and Storage of festive displays

II.2.2) Additional CPV code(s)

45310000

31000000

II.2.3) Place of performance

NUTS code:

UKL22

II.2.4) Description of the procurement

The council is looking to appoint a single supplier for the services on offer within Lot 1;

The contractor will be required to install festive displays and lighting to ensure completion within the agreed timescales by City Centre Management;

The contactor will be required to install Council own lights, as well as the hired lights from Lot 2 contractors;

Repairs and maintenance/ electrical services will be provided by the contractor throughout the festive period;

The contractor will be required to remove the displays by the agreed timescales made by the City Centre Management;

The contractor will be required to dedicate a storage unit to accommodate the Council’s existing and additional stock as and when purchased.

II.2.5) Award criteria

Criteria below:

Quality criterion: Account Management & Contract Management / Weighting: 20

Quality criterion: Management Information / Weighting: 10

Quality criterion: Method of Installation & Removal / Weighting: 30

Quality criterion: Call-out procedure & response times / Weighting: 20

Quality criterion: Health & Safety and Risk Assessment / Weighting: 20

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

3 year framework agreement (36 months) with an option to extend for a further year (48 months total).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Hire of bespoke festive displays

II.2.2) Additional CPV code(s)

31000000

31500000

31527260

II.2.3) Place of performance

NUTS code:

UKL22

II.2.4) Description of the procurement

The council will look to appoint up to 3 contractors onto the ‘Framework’ for the hire of bespoke festive lighting;

The lot will include the hiring of festive displays for the time period specified by City Centre Management.

The awarded contractor from Lot 1 will be required to install and remove hired displays;

The City Centre Management Team will draw up plans on the requirement for each festive period over the lifetime of the contract;

The Council will reserve the right to approach individual or all suppliers awarded onto the Framework to obtain bespoke work to ensure the festive lights programme is followed and best value is achieved. Further information on the Council's quotation thresholds can be obtained in the ITT.

II.2.5) Award criteria

Criteria below:

Quality criterion: Account Management & Contract Management / Weighting: 20

Quality criterion: Management Information / Weighting: 10

Quality criterion: Technical Specification / Weighting: 30

Quality criterion: Production of bespoke festive lighting / Weighting: 20

Quality criterion: Flexibility / Weighting: 20

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

3 year framework agreement (36 months) with an option to extend for a further year (48 months total).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 31/08/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/11/2020

IV.2.7) Conditions for opening of tenders

Date: 31/08/2020

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The tender documents for this opportunity can be viewed within Proactis. If you are not registered on Proactis you will need to register in order gain access to the opportunity. This can be done free of charge via the below link:

https://supplierlive.proactisp2p.com/Account/Login

(WA Ref:103143)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

30/07/2020

Coding

Commodity categories

ID Title Parent category
45310000 Electrical installation work Building installation work
31000000 Electrical machinery, apparatus, equipment and consumables; lighting Technology and Equipment
31500000 Lighting equipment and electric lamps Electrical machinery, apparatus, equipment and consumables; lighting
31527260 Lighting systems Spotlights

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
CorporateFrameworks@cardiff.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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