CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Hafod Fire Safety Contract

2.2

Description of the goods or services required

Hafod are seeking to appoint a suitably skilled and experienced contractor(s) to carry out fire safety services and works in Hafod domestic and commercial properties. This requirement covers a number of locations across South Wales including, but not limited to, the below area’s;

 Cardiff

 Newport

 Torfaen

 Merthyr Tydfil

 Rhondda Cynon Taff

 Bridgend

 Vale of Glamorgan

The primary purpose of the contract will be to provide fire safety services & works across three lots to Hafod in line with the rates and specifications tendered in response to this opportunity.

Bidders will be required to submit a fixed schedule of rates to complete the works, to include all preliminary costs with provisional sums clearly identified.

Bidders should note that no additional preliminary costs will be paid for any contractor delay(s).

Hafods fires safety requirements have been split into three (3) Lots;

• LOT 1 - Fire Resisting Door Works

• LOT 2 - Fire Compartmentation Works – including Signage and Fire Dampers

• LOT 3 - Fire Systems Servicing and Maintenance to include;

 Fire Alarm System Maintenance,

 Emergency Light Maintenance

 Sprinkler Systems Maintenance

 Fire Extinguisher Servicing and Replacement, Hose Reels, Fire Blankets and Evacuation Chairs

 Smoke Ventilation Servicing

 Servicing of Fire Dampers

 Wet/Dry Riser Systems Servicing

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=103271.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract is estimated to have a value of up to £155,000 per annum with a total estimated value of up to £775,000 for the full potential 5 year duration of the contract.

These estimates are apportioned as follows;

Lot 1 – c. £75,000 per annum

Lot 2 – c. £60,000 per annum

Lot 3 – c. £20,000 per annum

Details of current expenditure or potential future uptake are given in good faith as a guide to past purchasing and current planning to assist you in submitting your Tender. They should not be interpreted as an undertaking to purchase any goods or services to any particular value and do not form part of the Contract.

3 Conditions for Participation

3.1

Minimum standards and qualification required

As stated in the Procurement Documentation.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:103271)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Buying from the third sector including supported businesses where possible.

Buying from Welsh based businesses local to our areas of delivery where possible.

5.2

Additional Documentation

5.3

Publication date of this notice