CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

External improvement works at Betws Life Centre

2.2

Description of the goods or services required

Awen operates Betws Life Centre under a partnership agreement backed up by a twenty-year lease with Bridgend County Borough Council. The centre is currently home to Betws Library, the library service’s book processing team, an independently-run café, a community hall and bookable meeting rooms. In addition, a day nursery occupies an adjoining building to the main hall. Betws Life Centre is a genuinely ‘cradle to grave’ service, a place for all the community to meet, learn and read; from bounce and rhyme sessions for babies and mums to senior citizens bingo, from baby showers to wakes, the centre is at the heart of the community for all the community.

In the five years of its operations to date Awen has invested heavily in the Life Centre for the benefit of the community of Betws. The investment has primarily been in the interior of the building and has included works such as improving the café and foyer, renewing the ceiling to the stage and installing new boilers. Awen is managing this project in partnership with Garw Valley Community Council to improve the exterior of the building so that it presents a welcoming and attractive face to the people of Betws.

In spite of the investment made by Awen and its partners in improving the building and making it warm, watertight and safe for its users there remains a job of work to do to make Betws Life Centre and its surroundings more attractive, both for existing users and for potential ones, and thus securing the centre’s ongoing sustainability.

The exterior of the building, the car park and grounds are in need of upgrading and Awen Cultural Trust and the Garw Valley Community Council are looking for a contractor who can deliver a scheme of works that taken together will showcase Betws Life Centre to the people of the village.

2.2 PROJECT BRIEF:

The specification for the project is expected to include the following elements. Precise requirements should be discussed by contacting David Chambers (contact details above):

• Car park Handrail – Supply and fit a single galvanised pedestrian DDA compliant handrail to the pathway running along the side of the car park

• Take out and remove from site 16 existing concrete bollards and make good the surface

• Lighting – upgrade and add LED lights to existing external lights

• Car Park re-surfacing – Road sweep existing car park approx. 668m2 and remove arisings, adjust drain cover levels and realign 4 kerbs.

• Supply and lay tack coat, supply and lay 25mm minimum of course wearing tarmac to surface. Reinstate all line markings

• Painting – clean down and paint exterior concrete wall finish on the front and side elevations with appropriate paint product

• Jet wash emergency stairs and paint nose treads with high vis non-slip paint

• Remove existing concrete canopy & supply and fit a small new canopy over doors to the side elevation

• Soft Landscaping – Clear all overgrowth, supply and lay bark to exposed soil surfaces, install approx. 40m of privet hedging and 4 Silver Birch trees

Potential contractors are requested to cost the individual elements within their submissions as the scope of the project may have to be reduced to stay within budget.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=103538.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

2.2 PROJECT BRIEF:

The specification for the project is expected to include the following elements. Precise requirements should be discussed by contacting David Chambers (contact details above):

• Car park Handrail – Supply and fit a single galvanised pedestrian DDA compliant handrail to the pathway running along the side of the car park

• Take out and remove from site 16 existing concrete bollards and make good the surface

• Lighting – upgrade and add LED lights to existing external lights

• Car Park re-surfacing – Road sweep existing car park approx. 668m2 and remove arisings, adjust drain cover levels and realign 4 kerbs.

• Supply and lay tack coat, supply and lay 25mm minimum of course wearing tarmac to surface. Reinstate all line markings

• Painting – clean down and paint exterior concrete wall finish on the front and side elevations with appropriate paint product

• Jet wash emergency stairs and paint nose treads with high vis non-slip paint

• Remove existing concrete canopy & supply and fit a small new canopy over doors to the side elevation

• Soft Landscaping – Clear all overgrowth, supply and lay bark to exposed soil surfaces, install approx. 40m of privet hedging and 4 Silver Birch trees

Potential contractors are requested to cost the individual elements within their submissions as the scope of the project may have to be reduced to stay within budget.

Betws Life Centre is a public amenity and the contractor will need to take into consideration the following:

• Transportation access to and from the area

• Restrictions, including pedestrians and Centre patrons

• Centre opening and closing times

• Environmental issues (not disturbing bats, nesting birds, etc)

• CDM Regulations 2015

3 Conditions for Participation

3.1

Minimum standards and qualification required

2.3 PROJECT MANAGEMENT AND INSURANCES:

All aspects of the project will be fully managed in accordance with legislation by the contractor. The contractor will therefore be responsible for providing all risk assessments and method statements to Awen’s Facilities and Safety Manager. Contractors will also be responsible for site health, welfare and security during the course of the build. The contractor should present a GANT chart and scheme of work identifying all timescales for the project prior to build. The contractor will state the current level of insurance cover it holds in respect of Employer’s Liability; Public Liability; and Professional Indemnity, together with the insurer and current insurance certificate number. Should your bid be accepted, you may be required to provide a copy.

Betws Life Centre is a public amenity and the contractor will need to take into consideration the following:

• Transportation access to and from the area

• Restrictions, including pedestrians and Centre patrons

• Centre opening and closing times

• Environmental issues (not disturbing bats, nesting birds, etc)

• CDM Regulations 2015

Information on any of the above can be found by contacting david.chambers@awen-wales.com .

4 Administrative Information

4.1

Type of Procedure

Dual stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

If any parts of the build are to be undertaken by sub-contractors, the main contractor will be liable and responsible for any issues that may occur during or after build. The main contractor will issue all certification and guarantees for both themselves and/or the sub-contractor to the Awen Cultural Trust upon completion of the build.

(WA Ref:103538)

5.2

Additional Documentation

5.3

Publication date of this notice