Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Herefordshire Council
Council Offices, Plough Lane
Hereford
HR4 0LE
UK
Contact person: Ms Naomi O'Malley
Telephone: +44 1432383073
E-mail: Naomi.O'Malley@herefordshire.gov.uk
NUTS: UKG11
Internet address(es)
Main address: https://www.herefordshire.gov.uk
Address of the buyer profile: https://www.herefordshire.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Mini-competition for the procurement of a planning and regulatory services software replacement
Reference number: DN736029
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Herefordshire Council seeks to appoint a single supplier to provide a single IT platform to support the business functions of Planning, Building Control and Land Charges; Regulatory Services: Waste; and Private Sector Housing.
These services cross the Economy and Environment, and Community Wellbeing directorates of the council.
The current software in use (Civica APP) is approaching end-of-life and needs to be replaced by March 2026.
This tender is being undertaken in the form of a mini-competition utilising Crown Commercial Services’ ‘Vertical Application Solutions’ (VAS) framework, RM6259, Lot 3, and is tendered in line with the terms and conditions of that framework.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG11
II.2.4) Description of the procurement
Herefordshire Council seeks to appoint a single supplier to provide a single IT platform to support the business functions of Planning, Building Control and Land Charges; Regulatory Services: Waste; and Private Sector Housing.
These services cross the Economy and Environment, and Community Wellbeing directorates of the council.
The current software in use (Civica APP) is approaching end-of-life and needs to be replaced by March 2026.
This tender is being undertaken in the form of a mini-competition utilising Crown Commercial Services’ ‘Vertical Application Solutions’ (VAS) framework, RM6259, Lot 3, and is tendered in line with the terms and conditions of that framework.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 78
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/08/2024
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Herefordshire Council
Hereford
UK
VI.5) Date of dispatch of this notice
01/08/2024