II.2.2) Additional CPV code(s)
42416100
50750000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Various London Underground Stations/ Buildings.
II.2.4) Description of the procurement
TfL is seeking to appoint a single supplier to deliver the planned and reactive maintenance of a portfolio of c. 112 lift assets across its network. This portfolio may be added to throughout the duration of the contract as lifts are replaced through TfL's separate renewals framework and subsequently added into this maintenance contract.
The supplier will deliver the maintenance aligned to TfL's Cat 1 standard and will provide a fault response service to address asset failures and entrapments.
This contract will have an initial term of 5 years with extension options up to a maximum of 9 years.
This tender will follow the negotiated procedure under the Utilities Contracts Regulations 2016 with any prospective supplier being able to compete in the Supplier Selection Questionnaire (SSQ) stage. Up to five of the highest scoring suppliers following the evaluation of the SSQ submissions will then be invited to the Invitation to Tender (ITT) stage.
The SSQ/ ITT will both be managed on TfL's e-tendering platform SAP Ariba. SSQ/ ITT submissions and any clarification queries must be submitted via the relevant SAP Ariba Sourcing Event.
Registration Process
In order to receive access to the SQS documentation, please follow the guidance in the following link:
https://www.contractsfinder.service.gov.uk/Notice/Attachment/7a097b37-3090-4147-9d15-d09cc6e53b11
A summary of this guidance is as follows:
1. Submit TfL Supplier Request Form:
If you have never done business with TfL before, and are not registered with TfL as a supplier please submit a TfL Supplier Request Form at the following link:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
This will create a supplier record for your company in the internal TfL sourcing system, allowing TfL commercial teams to invite your company to sourcing events.
2. Create your Ariba Network (SAP Business Network) Account:
If you don't have an Ariba Network Account please create one at https://supplier.ariba.com and add to the account your sourcing event Users.
3. Request access to SSQ sourcing event
Once your organisation has an Ariba Network Account please request access to the Lift Maintenance Contract SSQ sourcing event by emailing: Lmc@tfl.gov.uk.
Please include which Ariba User from your organisation you would like to be added to the event (multiple users from one organisation can be added).
You will then be added to the Ariba SSQ sourcing event where you can gain access to the SSQ documentation and submit your SSQ submission.
A minimum of five of the highest ranked suppliers at SSQ stage according to the evaluation criteria will be invited to take part in the ITT, with a maximum of six suppliers.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
63 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 108
This contract is subject to renewal: Yes
Description of renewals:
Contract is for an initial five year term with renewals up to four years in total.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
A minimum of five of the highest ranked suppliers at SSQ stage according to the evaluation criteria will be invited to take part in the ITT, with a maximum of six suppliers.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No