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Summary

OCID:: ocds-h6vhtk-04882b
Published by:: University of Ulster
Authority ID:: AA20018
Publication date:: 07 August 2024
Deadline date:: -
Notice type:: Prior Information Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Grounds Maintenance Services - Request for Information (RFI)

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

University of Ulster

Block X Room X031, Cromore Road

Coleraine

BT52 1SA

Contact person: Donal Quinn

Telephone: +44 2870123456

E-mail: d.quinn@ulster.ac.uk

NUTS: UKN

Internet address(es)

Main address: www.ulster.ac.uk

I.3) Communication

Additional information can be obtained from the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Grounds Maintenance Services

Reference number: project_27285

II.1.2) Main CPV code

77300000

II.1.3) Type of contract

Services

II.1.4) Short description

Grounds Maintenance Services - Request for Information (RFI)

II.1.5) Estimated total value

Value excluding VAT: 1 300 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

44113910

77100000

77211500

77310000

77311000

77312000

77313000

77314000

77314100

77315000

77330000

77340000

90511300

90610000

90620000

90630000

90640000

90690000

90914000

90918000

II.2.3) Place of performance

NUTS code:

UKN0

Main site or place of performance:

Ulster University campuses in Northern Ireland at Coleraine, Derry ~ Londonderry, Jordanstown Sports Village (JSV) and Knocktarna House (Coleraine).

II.2.4) Description of the procurement

Ulster University intends to commence a procurement exercise for Grounds Maintenance Services later this year. The Services will include maintenance on a wide range of Grounds areas, including although not exclusively:

• maintenance of amenity grassed areas.

• seasonal leaf and debris lifting and removal from all surfaces.

• maintenance of planted areas.

• maintenance of seasonal bedding.

• maintenance of wildflower meadows.

• maintenance of newly planted trees.

• maintenance of green roofs.

• total & selective weed control.

• tree surgery & tree maintenance.

• hard surface cleaning.

• winter maintenance, gritting, snow clearance and the like.

• provision of floral displays for Conferencing and Graduation events.

• road gully maintenance.

• roads, car parks and hard surface sweeping.

• management of litter & debris, management of bins, whole area litter picking to include dog waste bins.

• management of green waste.

• management of assistance animals’ compounds.

• management of dedicated plant collections.

• woodland trail maintenance.

• graffiti removal.

It is anticipated that lots may not apply and the University may award a single contract to an Economic Operator. The University welcomes tender submissions from service providers who wish to work together as a consortium, however, consortium members may not be part of more than one consortium.

The indicative timetable for the main stages of the procurement process is anticipated to be as follows:

• Invitation to Tender (ITT) - Q4 2024

• Contract Award - Q1 2025

• Services Commencement - Q1 2025

The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with the procurement and development of a specification for Grounds Maintenance Services.

The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants.

It is important to note that this PIN/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential service providers will need to express an interest in any future tender opportunity once a Contract Notice is published.

II.2.14) Additional information

The anticipated contract period shall be for an initial 4-year contract period with the option to extend for any periods up to and including 48 months.

The estimated total value stated above in Section II.1.5 above includes the initial 4 year contract period and the option to extend the contract for any periods up to and including 48 months.

II.3) Estimated date of publication of contract notice:

02/12/2024

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

Please note that the Request for Information (RFI) questionnaire for this opportunity will be accessible on the eSourcing NI platform. This RFI questionnaire also contains further information on the opportunity which can be accessed on the following portal website: https://e- sourcingni.bravosolution.co.uk/web/login.shtml.

This RFI questionnaire should be completed by interested providers and submitted via eSourcing NI as directed no later than 13 September 2024.

The information contained within this notice may be subject to change within the final Contract Notice published in relation to this opportunity.

The University will, once the Contract Notice and procurement documents have been published, welcome interest from all capable potential service providers. However, interested parties are advised that they must ultimately satisfy the minimum requirements of the initial selection criteria that will be set out in the procurement documents, in order to be considered for shortlisting to proceed to the next stage, Invitation to Tender (ITT) award criteria of the procurement process.

VI.5) Date of dispatch of this notice

06/08/2024

Coding

Commodity categories

ID	Title	Parent category
77100000	Agricultural services	Agricultural, forestry, horticultural, aquacultural and apicultural services
90918000	Bin-cleaning services	Cleaning services
90914000	Car park cleaning services	Cleaning services
77330000	Floral-display services	Horticultural services
90690000	Graffiti removal services	Cleaning and sanitation services in urban or rural areas, and related services
77314100	Grassing services	Grounds maintenance services
77314000	Grounds maintenance services	Planting and maintenance services of green areas
90640000	Gully cleaning and emptying services	Cleaning and sanitation services in urban or rural areas, and related services
77300000	Horticultural services	Agricultural, forestry, horticultural, aquacultural and apicultural services
90630000	Ice-clearing services	Cleaning and sanitation services in urban or rural areas, and related services
90511300	Litter collection services	Refuse collection services
77311000	Ornamental and pleasure gardens maintenance services	Planting and maintenance services of green areas
77313000	Parks maintenance services	Planting and maintenance services of green areas
77310000	Planting and maintenance services of green areas	Horticultural services
77315000	Seeding services	Planting and maintenance services of green areas
90620000	Snow-clearing services	Cleaning and sanitation services in urban or rural areas, and related services
90610000	Street-cleaning and sweeping services	Cleaning and sanitation services in urban or rural areas, and related services
77340000	Tree pruning and hedge trimming	Horticultural services
77211500	Tree-maintenance services	Services incidental to logging
77312000	Weed-clearance services	Planting and maintenance services of green areas
44113910	Winter-maintenance materials	Road-construction materials

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: d.quinn@ulster.ac.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.