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Contract Notice

Approved Doctors Information System and Short Course Data Base Support and Maintenance

  • First published: 09 August 2024
  • Last modified: 09 August 2024
  • This file may not be fully accessible.

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Contents

Summary

OCID:
ocds-h6vhtk-048920
Published by:
Maritime and Coastguard Agency
Authority ID:
AA22107
Publication date:
09 August 2024
Deadline date:
09 September 2024
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Provision of an IT managed service to the existing Approved Doctors Information System (ADIS) and Short Course Database system (SCDB) to ensure that the services are secure and functional and maintained.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Maritime and Coastguard Agency

105 Commercial Road

Southampton

SO15 1EG

UK

Contact person: Richard Skeats

E-mail: Contracts@mcga.gov.uk

NUTS: UK

Internet address(es)

Main address: https://www.gov.uk/government/organisations/maritime-and-coastguard-agency

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://dft.app.jaggaer.com/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://dft.app.jaggaer.com/web/login.html


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

National or federal agency/office

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Approved Doctors Information System and Short Course Data Base Support and Maintenance

Reference number: TCA 3/7/1576

II.1.2) Main CPV code

50324100

 

II.1.3) Type of contract

Services

II.1.4) Short description

Provision of an IT managed service to the existing Approved Doctors Information System (ADIS) and Short Course Database system (SCDB) to ensure that the services are secure and functional and maintained.

II.1.5) Estimated total value

Value excluding VAT: 963 618.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots 1 and 2

II.2) Description

Lot No: 1

II.2.1) Title

LOT 1: IT Managed Service for the MCA’s Approved Doctors’ Information System (ADIS)

II.2.2) Additional CPV code(s)

50324100

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

Southampton

II.2.4) Description of the procurement

A fully Managed Service for ADIS for Maritime and Coastguard Agency staff to provide support for, but not limited to:

• Day-to-Day application operational support in running the client application.

o Incident Management

o Problem Management

o Change Management

o Service Requests.

o Maintenance

• Support in debugging and diagnostics relating to third party integrations.

• Minor updates to support third party or system API changes where required

• Bug fixing application functionality.

• Application of applicable security patches

• All proactive maintenance required to keep the application healthy and available.

• Meet agreed target resolution times.

• Cloud health & monitoring to ensure the backups are working and are viable.

• Security vulnerability patching, as per vendor guidance.

• System upgrades / updates will be aligned to feature delivery.

• Major Components will not be more than one year out of date.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 531 801.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Contract length is 2 +1. Renewals would be required after year 2 if the extension option is not considered.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot value identified is based on the following provision 2 year contract ,1 year extension: and allowance of Continuous improvement across the 3 year period

Lot No: 2

II.2.1) Title

LOT 2: IT Managed Service for the MCA’s Short Course Data Base (SCDB)

II.2.2) Additional CPV code(s)

50324100

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

Southampton

II.2.4) Description of the procurement

4.1 A fully Managed Service for the SCDB for Maritime and Coastguard Agency staff to provide support for, but not limited to:

• Day-to-Day application operational support in running the client application.

o Incident Management

o Problem Management

o Change Management

o Service Requests.

o Maintenance

• Support in debugging and diagnostics relating to third party integrations.

• Minor updates to support third party or system API changes where required

• Bug fixing application functionality.

• Application of applicable security patches

• All proactive maintenance required to keep the application healthy and available.

• Meet agreed target resolution times.

• Cloud health & monitoring to ensure the backups are working and are viable.

• Security vulnerability patching, as per vendor guidance.

• System upgrades / updates will be aligned to feature delivery.

• Major Components will not be more than one year out of date.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 431 817.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Contract length is 2 +1. Renewals would be required after year 2 if the extension option is not considered.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot value identified is based on the following provision 2 year contract ,1 year extension: and allowance of Continuous improvement across the 3 year period

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/09/2024

Local time: 11:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 09/09/2024

Local time: 12:00

Place:

Southampton

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

01/08/26

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Public Procurement Review Service

London

UK

Telephone: +44 3450103503

E-mail: publicprocurementreview@cabinetoffice.gov.uk

VI.4.2) Body responsible for mediation procedures

Public Procurement Review Service

London

UK

Telephone: +44 3450103503

E-mail: publicprocurementreview@cabinetoffice.gov.uk

Internet address(es)

URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

https://assets.publishing.service.gov.uk/media/5e8d97c8d3bf7f1fb909b6bc/Public-Procurement-Review-Service-Scope-and-Remit.pdf

VI.4.4) Service from which information about the review procedure may be obtained

Public Procurement Review Service

London

UK

Telephone: +44 3450103503

E-mail: publicprocurementreview@cabinetoffice.gov.uk

Internet address(es)

URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

VI.5) Date of dispatch of this notice

08/08/2024

Coding

Commodity categories

ID Title Parent category
50324100 System maintenance services Support services of personal computers

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
Contracts@mcga.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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