Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department for Transport
DVLA, Longview Road
Swansea
SA6 7JL
UK
Contact person: Dominique Dyer
E-mail: dominique.dyer@dvla.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/driver-and-vehicle-licensing-agency
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://dft.app.jaggaer.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://dft.app.jaggaer.com
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://dft.app.jaggaer.com
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Personalised Registration Auction Services
Reference number: PS/24/48
II.1.2) Main CPV code
79342410
II.1.3) Type of contract
Services
II.1.4) Short description
DVLA invites tenders for the provision of personalised registration auction services on a national (UK wide) basis. The services that shall be provided by the successful Supplier are:
1. Timed Online Auctions and Ancillary Services;
2. DVLA auction marketing and Associated Promotional Activity; and
3. Hosting, design, content and functionality of bilingual (English & Welsh) website www.dvlaauction.co.uk
II.1.5) Estimated total value
Value excluding VAT:
8 380 200.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
DVLA invites tenders for the provision of personalised registration auction services on a national (UK wide) basis. The services that shall be provided by the successful Supplier are:
1. Timed Online Auctions and Ancillary Services;
2. DVLA auction marketing and Associated Promotional Activity; and
3. Hosting, design, content and functionality of bilingual (English & Welsh) website www.dvlaauction.co.uk
The Contract will be for an initial term of 3 years and 6 months (see the Procurement Timetable in the Invitation to Tender for detail) which shall be comprised of:
• a period of 6 months, or such other period as the Buyer deems necessary, from the Effective Date for the delivery of an Implementation Plan (termed the “Transition & Implementation Period”), followed by
• the period commencing from the end of the Transition & Implementation Period until the expiry of the initial term and any extensions granted by the Buyer.
The Buyer reserves the right to offer two separate extensions of 12 months each, to provide for a maximum of two further years.
The maximum Contract duration (including optional extensions) will therefore be 5 years and 6 months (i.e. 3.5 +1 +1 years).
During the Transition & Implementation Period the successful Tenderer shall take all reasonable steps to effect any necessary transition from incumbent Supplier to new Supplier in accordance with the Implementation Plan, in order to ensure the smooth continuation of service to customers.
No Timed Online Auctions (and therefore no revenue generation) will take place under this Contract during the Transition and Implementation Period.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
8 380 200.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
30/09/2028
This contract is subject to renewal: Yes
Description of renewals:
The Buyer reserves the right to offer two separate extensions of 12 months each, to provide for a maximum of two further years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Buyer reserves the right to offer two separate extensions of 12 months each, to provide for a maximum of two further years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract will commence on 1 April 2025 beginning with a Transition & Implementation Period of 6 months, or such other period as the Buyer deems necessary, from the Effective Date.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-013587
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/09/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/09/2024
Local time: 12:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Department for Transport
Swansea
UK
VI.5) Date of dispatch of this notice
09/08/2024