Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff Council / SEWSCAP
County Hall, Atlantic Wharf
Cardiff
cf104uw
UK
Contact person: alex tombs
Telephone: +44 7815463657
E-mail: EnvironmentProcurement@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: https://www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/account/login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/account/login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/account/login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Security and Concierge Services for Supported Accommodation Schemes 2024-2026
Reference number: ERFX1008406
II.1.2) Main CPV code
75241000
II.1.3) Type of contract
Services
II.1.4) Short description
Cardiff Council has a requirement for concierge style security contractors within the temporary supported accommodation units.
It is proposed to offer this tender opportunity through an open procedure as a Framework Agreement and the Council is to appoint a single contractor that possess a valid Security Industry Authority licence/membership for all staff for the duration of the agreement.
There will be eight Single Person Accommodation sites, three Managed Properties sites and two Family Accommodation sites that will be covered by this agreement. However, it must be noted, that throughout the duration of the framework arrangement’s locations may be added or removed subject to demand and need for security services.
The Council reserves the right to also vary the number of guards required at each site:
II.1.5) Estimated total value
Value excluding VAT:
4 252 116.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
75241000
79710000
79713000
79715000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
Cardiff Council has a requirement for concierge style security contractors within the temporary supported accommodation units.
It is proposed to offer this tender opportunity through an open procedure as a Framework Agreement and the Council is to appoint a single contractor that possess a valid Security Industry Authority licence/membership for all staff for the duration of the agreement.
There will be eight Single Person Accommodation sites, three Managed Properties sites and two Family Accommodation sites that will be covered by this agreement. However, it must be noted, that throughout the duration of the framework arrangement’s locations may be added or removed subject to demand and need for security services.
The Council reserves the right to also vary the number of guards required at each site:
II.2.5) Award criteria
Criteria below:
Quality criterion: quality
/ Weighting: 60
Quality criterion: Community Wellbeing Benefits
/ Weighting: 10
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
Extension of a further 12 months is available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to Tender Documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to Tender Documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/09/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/09/2024
Local time: 12:00
Place:
Cardiff Council via Proactis Portal
Information about authorised persons and opening procedure:
Opening of tenders performed by Procurement Staff via Proactis Portal
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
August 2025
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please refer to Tender Documents
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=143718.
(WA Ref:143718)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
16/08/2024