Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Westminster City Council
64 Victoria Street
London
SW1E 6QP
UK
E-mail: tenders@westminster.gov.uk
NUTS: UKI
Internet address(es)
Main address: https://wcc.ukp.app.jaggaer.com
Address of the buyer profile: www.westminster.gov.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://wcc.ukp.app.jaggaer.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://wcc.ukp.app.jaggaer.com
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://wcc.ukp.app.jaggaer.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Future of Regent Street, Haymarket and Piccadilly Circus Public Realm – Engagement Consultancy
II.1.2) Main CPV code
73000000
II.1.3) Type of contract
Services
II.1.4) Short description
Westminster City Council and its partner The Crown Estate (the partners) invite an ambitious and
innovative agency to submit proposals to lead the public engagement of the Regent Street,
Haymarket, and Piccadilly Circus public realm project.
The Challenge? To support Westminster City Council and its partner The Crown Estate in delivering
an effective, values-driven, participatory and exciting engagement programme that generates a
meaningful and representative response to support the development of this landmark project. The
successful bidder will facilitate a range of engagement activities that help create a safe and inclusive
environment for a diverse range of people who live, work and visit the area to help shape the future
public realm design for Regent Street, Haymarket, and Piccadilly Circus. The partners are looking for
the bidder to provide engagement activities that effectively support the wider design process.
Engagement Services
We are looking to commission one Engagement Agency to lead on two interdependent initiatives to
support the project’s aspirations for public engagement:
1. Part 1: Representative Sounding Board
2. Part 2: Public engagement and consultation
The appointed bidder should include experts in the required service areas and demonstrate a track
record of designing and delivering high quality public engagement and participatory methods.
Excellent communication, stakeholder management, innovative engagement ideas, and effective
reporting of engagement activities are some of the attributes we expect to see in our appointed
agency.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI32
II.2.4) Description of the procurement
Westminster City Council and its partner The Crown Estate (the partners) invite an ambitious and
innovative agency to submit proposals to lead the public engagement of the Regent Street,
Haymarket, and Piccadilly Circus public realm project.
The Challenge? To support Westminster City Council and its partner The Crown Estate in delivering
an effective, values-driven, participatory and exciting engagement programme that generates a
meaningful and representative response to support the development of this landmark project. The
successful bidder will facilitate a range of engagement activities that help create a safe and inclusive
environment for a diverse range of people who live, work and visit the area to help shape the future
public realm design for Regent Street, Haymarket, and Piccadilly Circus. The partners are looking for
the bidder to provide engagement activities that effectively support the wider design process.
Engagement Services
We are looking to commission one Engagement Agency to lead on two interdependent initiatives to
support the project’s aspirations for public engagement:
1. Part 1: Representative Sounding Board
2. Part 2: Public engagement and consultation
The appointed bidder should include experts in the required service areas and demonstrate a track
record of designing and delivering high quality public engagement and participatory methods.
Excellent communication, stakeholder management, innovative engagement ideas, and effective
reporting of engagement activities are some of the attributes we expect to see in our appointed
agency.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
11/11/2024
End:
10/11/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/09/2024
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
30/09/2024
Local time: 17:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This opportunity and all associated procurement documents will be accessible via our City of Westminster Procurement and Contracts portal ("the Portal"), kindly visit https://wcc.ukp.app.jaggaer.com and search for the following reference: [Insert ITT reference]. If you have any questions, please submit these through the portal.
Our portal is free to register on.
To view details of the Opportunity via the Portal please click the following link and click on Opportunities: https://wcc.ukp.app.jaggaer.com
Or browse as follows:
- Connect to https://wcc.ukp.app.jaggaer.com
- Enter your Username and Password
- Go to Published Opportunities
- Click on the Project Title to view details
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Royal Court of Justice, The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
VI.5) Date of dispatch of this notice
19/08/2024