Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Cumbria
06033238
-
Carlisle
CA12HH
UK
Contact person: Procurement Team
Telephone: +44 1228242643
E-mail: procurementteam@cumbria.ac.uk
NUTS: UKD12
Internet address(es)
Main address: https://www.cumbria.ac.uk/
I.4) Type of the contracting authority
Other: Education
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The University of Cumbria HR system
Reference number: DA24-13
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University of Cumbria have an embedded HR/Payroll system which needs to be continued migrating onto a newer platform with significant time and financial savings
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
366 516.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
A HR/Payroll system is to also have functions of;
A workable solution to replace manual Excel timesheets for hourly-paid staff
Onboarding
Case Management
A modern reporting solution in PowerBi and the new Zellis Data Model
A workable solution to online PPDR - the Talent and Performance module
Training course administration
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
One 12 month extension available
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
A procurement route was identified in June 2023 via the CCS framework, desktop study was carried out and a new supplier was chosen. However when the contract was received there were inflated software costs added in, which was then not an economical action. With the software embedded trying to implement a system in under a year would not be possible as a full tendering exercise would need to be carried out. The incumbent supplier submitted costings to novate to the new package and was cheaper than the new supplier option. Attempting to migrate to any supplier was extremely high risk and likely to push beyond the July 2024 hard deadline
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/07/2024
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ZELLIS UK LTD
01587537
Bristol
BS23 4UF
UK
NUTS: UKK1
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 366 516.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
20/08/2024