Concession award notice
Results of the procurement procedure
Section I: Contracting
authority/entity
I.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9DJ
UK
E-mail: alan.mcconnach@prisons.gov.scot
NUTS: UKM75
Internet address(es)
Main address: http://www.sps.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
01661B Maintenance of Watermist Systems-Hyrdamist
Reference number: 01661B
II.1.2) Main CPV code
50413200
II.1.3) Type of contract
Services
II.1.4) Short description
The SPS has Hydramist Watermist Systems across its estate that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer’s instructions and the operational requirements of each Establishment.
For this Contract, Hydramist Watermist Systems are currently installed at 5 SPS Establishments:
HMP Perth, HMP Grampian, HMP Edinburgh, HMP Low Moss and HMP Kilmarnock
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
400 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The supplier shall provide:
Planned Preventative Maintenance (PPM) of the Systems and any resulting repairs due to faults discovered during a PPM visit ;
Reactive maintenance (24hrs per day, 7 days per week) in the event of System or associated component break down (including replacement of Spare Parts);
Replacement of Spare Parts and Equipment;
Management information;
User and technical training when required by the Purchaser.
Supplier to supply a compliance certificate after each service visit, and/or a remedial list of work required to attain the compliance certificate; and
Remedial works to carry out any works identified through PPM or Reactive Maintenance or requested by SPS.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 36
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Form of procedure
Award procedure without prior publication of a concession notice in the cases listed below (please complete Annex D4)
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The manufacturer of the Hydramist watermist systems has an exclusive UK agreement with Fireworks Fire Protection Limited for access to spare parts for these systems (including the fundamental requirement of replacement Hydramist nozzles) .
SPS recognise that no other supplier in the UK has the capability to provide ALL services under this contract. Maintenance, certification, repairs and the requirement for nozzle replacements from the manufacturer to ensure system integrity and compliance with British Standards
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-025058
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/08/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Fireworks Fire Protection Ltd
Amber House, Station Road
Attleborough
NR17 2at
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
400 000.00
GBP
Section VI: Complementary information
VI.3) Additional information
The contract term will be 3 years with an additional 3 years extension period
(SC Ref:775797)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
Internet address(es)
URL: www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court
VI.5) Date of dispatch of this notice
21/08/2024