Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
UK
Contact person: Ms Sarah Banting
E-mail: Sbanting@swindon.gov.uk
NUTS: UKK14
Internet address(es)
Main address: http://www.swindon.gov.uk/
Address of the buyer profile: http://www.swindon.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Emergency accommodation for homeless households
II.1.2) Main CPV code
55250000
II.1.3) Type of contract
Services
II.1.4) Short description
Emergency accommodation for homeless households
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of emergency accommodation for those owed a homelessness duty by Swindon Borough Council.
Project Description
Swindon Borough council are seeking providers who can supply the Authority with accommodation for homeless people. There is an intent to place a 2 year contract which may be extended for a further 2 periods each of a year subject to satisfactory performance and mutual agreement
Lot 1-
14 ( fourteen ) units which are capable of accommodating a single person/couple and that have shared facilities – bathrooms and kitchens. Each unit should have a bed, storage for clothes and personal effects Each unit should have easy access to a bathroom (including bath/shower, washbasin and toilet ).
Lot 2-
8 ( eight ) units which are capable of accommodating a single person/couple and that can have shared facilities – bathrooms and kitchens. Each unit should have a bed, storage for clothes and personal effects Each unit should have easy access to a bathroom (including bath/shower, washbasin and toilet . These units are for the homeless who have low to medium needs
Lot 3 –
25 ( twenty five ) units which are capable of accommodating household sizes from a single person up to 4 occupants with bathrooms and kitchen/kitchenette. Each unit should have a bed(s) , storage for clothes and personal effects Each unit should have their own facilities which include a bathroom (with bath/shower, washbasin and toilet) and a kitchenette/space for cooking. This space should provide cooking facilities ( microwave/ hob, sink and refrigerator.
Lot 4 –
5 (five) units which are capable of accommodating household sizes from a single person up to 5 occupants with bathrooms and kitchen/kitchenette. Each unit should have a bed(s), storage for clothes and personal effects. Each unit should have their own facilities which include a bathroom (with bath/shower, washbasin and toilet) and a kitchenette/space for cooking. This space should provide cooking facilities ( microwave/ hob, sink and refrigerator
Estimated contract spend is between £2,985,700 and £ 5,971,400 across the total contract term including the two years extension.
Full details relating to the Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 13/09/24 12 noon UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 23/09/24 12 noon UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference XX/2017 Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN739479
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.2) Additional CPV code(s)
70210000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 1-
14 ( fourteen ) units which are capable of accommodating a single person/couple and that have shared facilities – bathrooms and kitchens. Each unit should have a bed, storage for clothes and personal effects Each unit should have easy access to a bathroom (including bath/shower, washbasin and toilet ).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
868 700.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 months extensions
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.2) Additional CPV code(s)
70210000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 2-
8 ( eight ) units which are capable of accommodating a single person/couple and that can have shared facilities – bathrooms and kitchens. Each unit should have a bed, storage for clothes and personal effects Each unit should have easy access to a bathroom (including bath/shower, washbasin and toilet . These units are for the homeless who have low to medium needs
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
438 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 months extensions
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.2) Additional CPV code(s)
70210000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 3 –
25 ( twenty five ) units which are capable of accommodating household sizes from a single person up to 4 occupants with bathrooms and kitchen/kitchenette. Each unit should have a bed(s) , storage for clothes and personal effects Each unit should have their own facilities which include a bathroom (with bath/shower, washbasin and toilet) and a kitchenette/space for cooking. This space should provide cooking facilities ( microwave/ hob, sink and refrigerator.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 460 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 months extensions
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.2) Additional CPV code(s)
55250000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 4 –
5 (five) units which are capable of accommodating household sizes from a single person up to 5 occupants with bathrooms and kitchen/kitchenette. Each unit should have a bed(s), storage for clothes and personal effects. Each unit should have their own facilities which include a bathroom (with bath/shower, washbasin and toilet) and a kitchenette/space for cooking. This space should provide cooking facilities ( microwave/ hob, sink and refrigerator
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
219 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 months extensions
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/09/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
23/09/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Swindon Borough Council
Swindon
UK
VI.5) Date of dispatch of this notice
21/08/2024