Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department for Work and Pensions
Caxton House, Tothill St,
London
SW1 9HA
UK
Contact person: Cathryn McCrink
E-mail: cd.debtservices@dwp.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-for-work-pensions
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://tendering.ypo.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://tendering.ypo.co.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DWP Project Ref: 26264
II.1.2) Main CPV code
75231100
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of an Arrest Warrants Execution Service to the Department of Work and Pensions (DWP) Child Maintenance Service across England and Wales.
The service is linked to the use of Sanctions Hearings in the Magistrates Court in England and Wales. Previously the service has been provided as part of a wider civil debt enforcement service.
The current need is for a stand alone service to commence in mid/late 2024.
Yorkshire Purchasing Organisation (YPO) are administering this Call Off on behalf of DWP and enquiries around the tender documents should be directed through the YPO Clarifications process.
A copy of the Service Specification is available to potential bidders from cd.debtservices@dwp.gov.uk prior to registration with YPO for those suppliers who are not already approved suppliers.
Please note that this Call Off Competition is a qualifying Light Touch Regime procurement.
The total value of this procurement over the total potential four year contract is estimated to be in the range £500,000 -£800,000 excluding VAT ( £600,000-£960,000 including VAT). An average figure has been provided further below for the purposes of this notice.
II.1.5) Estimated total value
Value excluding VAT:
650 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots 1( North) and Lot 2 (South)
II.2) Description
Lot No: Lot 1(North)
II.2.1) Title
Lot 1 (North)
II.2.2) Additional CPV code(s)
75242000
75242110
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKL
Main site or place of performance:
England and North Wales
II.2.4) Description of the procurement
Deliver of an arrest warrants execution service in the North. This includes Northern England, Midlands and North Wales.
Full details of the requirement can be found in the Service Specification and other procurement documents available from Yorkshire Purchasing Organisation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
325 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to a further 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value of the final contract is estimated to be in the range £250,000- £400,000 excluding VAT ( £300,000 - £480,000 including VAT) over the total potential four year duration of the Lot 1(North) contract.
Lot No: Lot 2 (South)
II.2.1) Title
Lot 2 ( South)
II.2.2) Additional CPV code(s)
75231100
75242110
II.2.3) Place of performance
NUTS code:
UKH
UKI
UKJ
UKK
UKL
Main site or place of performance:
England and South Wales
II.2.4) Description of the procurement
Deliver of an arrest warrants execution service in the South. This includes London, South East, South West, East of England and South Wales.
Full details of the requirement can be found in the Service Specification and other procurement documents available from Yorkshire Purchasing Organisation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
325 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
An option to extend for up to 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value of the final contract is estimated to be in the range £250,000- £400,000 excluding VAT ( £300,000 - £480,000 including VAT) over the total potential four year duration of the Lot 2 (South)contract.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Potential bidders must be Approved Suppliers under the Yorkshire Purchasing Organisation 's (YPO) Enforcement Framework 1200 . The eligibility criteria includes the need to use certified enforcement agents.
Potential Bidders can apply to join the framework using the quick registration process. See earlier links to the YPO portal.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Organisations who deliver the service must meet the eligibility criteria for inclusion on the YPO Enforcement Framework 1200. This includes registration with the Enforcement Conduct Board as Enforcement Agencies.
Delivery of the arrest warrants service will require agents to be Certified Enforcement Agents under the Certification of Enforcement Agents Regulations 2014.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/09/2024
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Suppliers Instructions:
How to Express Interest in this Tender:
1. If you are not already registered, register to join the Yorkshire Purchasing Organisation's Enforcement Framework which operates as an Approved Supplier List https://tendering.ypo.co.uk/ using their quick registration service
2. Search for the Opportunity: Provision of Arrest Warrants for the DWP Child Maintenance Service
3. Follow the YPO instructions on how to register your interest in the competition
4.Complete Your tender response documents and declarations as outlined in the 'How to Bid' section of the Call Off Competition Form
5. Upload your completed documents to the YPO tendering portal by the closing date/time
VI.4) Procedures for review
VI.4.1) Review body
Department for Work and Pensions
London
UK
VI.5) Date of dispatch of this notice
23/08/2024