Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
City of Edinburgh Council
Waverly Court
Edinburgh
eh88bg
UK
Contact person: Eva Alexander
Telephone: +44 1315294670
E-mail: eva.alexander@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CT1483 Letter Distribution
II.1.2) Main CPV code
79824000
II.1.3) Type of contract
Services
II.1.4) Short description
The purpose of this notice is to inform the market of the intention of the City of Edinburgh Council (the “Council”) to tender a Services contract for the provision of "Door Drop" distribution services and lamppost wraps for the Communications Team.
The Councils aim is to appoint a distribution company to provide "Door Drop" services and erect lamppost wraps around the City to support campaigns and raise Citizen awareness of Council activities.
It is expected that the new contract shall operate from December 2024 for a period of three years with the option (at the Council’s discretion) to extend for a further two periods of one year each.
II.1.5) Estimated total value
Value excluding VAT:
125 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79824000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
The team in Print, Mail and Scan produce mailings for various departments throughout the Council and produce lamppost wraps for the Communications team which support their campaigns and raise citizen awareness of Council activities.
These mailings are for targeted addresses E.G. the Council may be planning to upgrade the road network in a particular area – EH1, therefore, there may be a statutory notice period for this type of work and the most effective way to communicate with all the residents of this area is to produce a “door drop”.
The Door Drops work by using companies to post communication leaflets or letters through all the doors of that area.
Communications will target certain areas to ensure there is a good spread of knowledge around the City.
II.3) Estimated date of publication of contract notice:
01/10/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=775999.
(SC Ref:775999)
VI.5) Date of dispatch of this notice
23/08/2024