CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Goldsmiths' College, New Cross, London, SE16 6NW.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Goldsmiths, University of London (‘the University’) would like to procure a partner to lease, refurbish and operate the student housing that it currently owns.

The strategic context is that the University is looking to expand its student numbers, while consolidating and maintaining its single campus site. This will see an increase from current student numbers of c. 8 000 to around 12 000 by 2023.

The University's Draft Estates Masterplan will support its aspirations for growth and improved student experience. The campus is located in New Cross, within the London Borough of Lewisham, with a total non-residential floor space of c. 66 000 m². The University has several options for its next phase of investment, which offer the opportunity to create distinctive academic buildings along the prominent frontage of New Cross Road and Lewisham Way. These developments will partially be financed by the proceeds from the Student Housing Transfer project.

The University's student housing is spread across 11 sites on or near the campus. All of the housing is self-catered and the majority of the 1 387 beds are en-suite. Of these, 591 are on leases which expire in the next 6 to 8 years, 405 are on short term nomination agreements and 391 beds (in Chesterman House, Raymont Hall, and Surrey House) are owned by the University. The University is seeking a strategic partner to invest in the refurbishment of these University-owned properties and operate them. The 3 freehold halls are well-located, but much of the accommodation they offer is below market in terms of condition, functional suitability, proportion of en-suite rooms, and provision of social space; in short, they are not making an optimal contribution to the student experience.

Interested parties will be invited to:

— make proposals for taking a lease (likely not to exceed 40 years) on either Raymont Hall alone or Raymont Hall and either or both of Surrey House and Chesterman House as a package;

— propose a specification and programme for the refurbishment of the properties, which may include a creative overhaul of some layouts to create living spaces in line with the University's objectives, together with opportunities to extend, create further rooms or amend internal layouts to provide additional bedrooms;

— agree the specification of service level agreements for operating the halls during the concession period; and

— explore what additional value might be generated by the University offering a ‘hard’ nominations agreement for an initial period.

The University has established the following Core Objectives to deliver its vision for its student housing requirements:

1. Maximise the value which the overall transaction offers to the University as a key plank in the ‘Sustaining Goldsmiths’ strategy.

2. Enhance the experience for the University's students in the living spaces as well as learning Strategic Project.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The University reserves the right to require guarantees, deposits, bonds and/or other forms of security.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Any payments will be made in accordance with the terms of the contract.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

The University may require any joint venture or consortium, if successful, to form a legal entity before entering into the contract, or to sign undertakings that each member will be jointly and severally responsible for the due performance of the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

To be set out in the MOI/PQQ and/or contract documentation.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Registration, MOI/PQQ documents, and submission, will all be via In-Tend. https://in-tendhost.co.uk/he

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

To be set out in the MOI/PQQ.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

TEN0264

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

In the event that a PQQ submission is received after the return date then the submission will be rejected unless the Candidate can demonstrate that its late submission was due to circumstances outside of its control. These circumstances must be provided by the Candidate, and following verification of these, the decision regarding the acceptability of the late submission will be made by the University’s Head of Procurement. This decision will be final.

Candidates are only required to provide electronic copies of the completed PQQ.

The completed PQQs for all Candidates will be scored and weighted in accordance with the MOI and the Candidates ranked in numerical order against their score. Those submissions that do not meet the minimum requirements will be rejected and will not be scored.

The highest scoring 6 Candidates may be invited to present to the University during the week commencing 26.1.2015 after which up to five Candidates will be selected to take part in the Competitive Dialogue.

The procurement process will follow the Competitive Dialogue procedure in accordance with the Public Contracts Regulations 2006, in a single-stage process, with the short-listed Participants submitting a final tender following close of Competitive Dialogue.

The University reserves the right: to award the contract in whole, in part or not at all; to cancel or amend the tender process at any stage; not to bind itself to accept any tender; not to be liable under any circumstances for any costs or expenses incurred by any prospective bidder in responding to this notice or in tendering for the proposed project; to reduce the scope of all or any of the contracts; and to vary the procurement timetable at any stage of the tender process.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice