Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caledonian Maritime Assets Ltd
Municipal Buildings, Fore Street
Port Glasgow
PA14 5EQ
UK
Contact person: George McGregor
Telephone: +44 1475749920
E-mail: george.mcgregor@cmassets.co.uk
Fax: +44 1475749933
NUTS: UKM35
Internet address(es)
Main address: http://www.cmassets.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12082
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: utility transport
I.5) Main activity
Other: ferry transport and ports and harbours infrastructure and marine activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CMAL0151 Insurance Broker Services.
II.1.2) Main CPV code
66000000
II.1.3) Type of contract
Services
II.1.4) Short description
Insurance services.
II.1.5) Estimated total value
Value excluding VAT:
3 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66511000
66512200
66513000
66510000
66000000
II.2.3) Place of performance
NUTS code:
UKM35
Main site or place of performance:
Port Glasgow.
II.2.4) Description of the procurement
Caledonian Maritime Assets Ltd (CMAL) wish to appoint a Insurance Broker who will manage and maintain all of the Insurance Requirements for Caledonian Maritime Assets Ltd. This will include all claim handing and 3rd party claims. It will also include the Maritime insurance requirements of CMAL.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Service
/ Weighting: 50 %
Price
/ Weighting:
50 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/07/2017
End:
30/06/2025
This contract is subject to renewal: Yes
Description of renewals:
CMAL will award a contract for 4 years with the option for CMAL who reserves the right to award the contract for a further 4 years a the sole discretion of CMAL.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
The top six scored in the selection stage of this Pre Qualifier will be taken forward to the ITT(tender) stage.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Further and unexpected insurance requirement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
We would expect all bidders to be a member of the relevant Insurance organisation or equivalent.
UK financial services industry are regulated by two bodies, the Prudential Regulation Authority (PRA) and the Financial Conduct Authority (FCA).
The PRA is responsible for ensuring that insurance companies are financially secure and can provide an appropriate degree of protection to customers.
The FCA aims to ensure that the financial services industry is run with integrity; that it provides consumers with appropriate products and services and that firms work for the best interests of the customer. Insurance brokers conduct themselves within a framework set out by the FCA. We would expect that you would be member of both or the equivalent organisation within your own country. We would also expect all bidders will have signed up to the standards as laid out by Lloyds of London or equivalent. We would also expect that within your bid you declare that you will maintains the Lloyds of London and BIBA standards or equivalent as a minimum.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The top six ranked companies in the Pre Qualifier (ESPD) will be taken forward to the ITT Stage (tender)
The ITT will also be evaluated on a Most Economical Advantage Tender basis, With Quality of Service and a proven ability to provide a total Managed service being 50 % of the awarded score and the Price of the scenarios being the other 50 %.
The ITT stage will have clear defined Insurance coverage and types for you to price.
We reserve the right to ask any amount of the companies taken to the ITT stage to present to the CMAL Senior Management team on how they would provide a total Insurance Brokers Managed service to CMAL.
Minimum level(s) of standards required:
As per the legal requirements to operate as Insurance Broker.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders must be able to prove that they can operate in the Maritime Insurance world and also in the non maritime insurance market as well.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Insurance Broker industry within a maritime and non maritime environment.
III.2.2) Contract performance conditions
The Bidders must be able to prove that no insurance policies of any of their customers lapsed due to the bidders commercial or technical reasons.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/02/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
03/03/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
16/06/2017
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Caledonian Maritime Assets Ltd (CMAL) wish to appoint an insurance company or broker to managed it's total insurance requirements. CMAL wish to award a contract for approx. 4 years with option to extend for a further 4 years at the sole discretion of CMAL.
The expected spend on Insurance products for CMAL is expected to be approx. Four Hundred Thousand UK Pounds per annum (The 400 000 GBP per annum is an estimate and it will not be deemed to a contracted amount per annum)
CMAL wish to appoint brokers to advise on and secure appropriate insurance covers for the following risks but not limited to.
— General Business risks
— Employers liability/ Product liability
— Directors & Officers liability
— Professional Indemnity
— Travel & Personal Accident
— Car Fleet motor insurance
— Property /terrorism liability
— Marine specific risks
— Ports and Harbours
— Innocent Owners
— Freight Demurrage & Defence
— Ports and Harbours Infrastructure type of insurance
— And any other insurance requirement that the CMAL business
may required during the normal working of the CMAL business.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=472971.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause in this contract.
(SC Ref:472971)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=472971
VI.4) Procedures for review
VI.4.1) Review body
Caledonian Maritime Assets Ltd
Municipal Buildings, Fore Street
Port Glasgow
PA14 5EQ
UK
Telephone: +44 1475749920
Fax: +44 1475745109
Internet address(es)
URL: http://www.cmassets.co.uk
VI.5) Date of dispatch of this notice
20/12/2016