Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Reading
RC00665
Whiteknights House, PO Box 217
Reading
RG6 6AH
UK
Contact person: Roland Halford
E-mail: r.halford@reading.ac.uk
NUTS: UKJ11
Internet address(es)
Main address: https://www.reading.ac.uk
Address of the buyer profile: https://www.reading.ac.uk/procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tend.co.uk/theuniversityofreading
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tend.co.uk/theuniversityofreading
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire Alarm and Emergency Lighting Maintenance
Reference number: UOR/EST/22/008
II.1.2) Main CPV code
50413200
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Reading (UoR) requires a cost effective fully comprehensive maintenance service to maintain existing Fire and Emergency Light systems. It is proposed that the procurement exercise will be divided into lots as detailed below. Bidders may bid for one lot only or both lots.Lot 1 Fire Alarms OnlyLot 2 Emergency Lighting OnlyLot 3 Both Fire Alarms and Emergency LightingThe successful Contractor(s) will need to have the capability to design, install, commission and manage the installation of new Fire and Emergency Light systems as detailed in this specification. The existing Fire system include the following:- Conventional Fire Detection, - VESDA, - Ansul Fixed Fire Suppression - Gaseous Fixed Fire SuppressionFire Curtains - Deaf Alerter Systems The existing Emergency Light Systems include the following:- Central Battery Systems- Conventional Self-contained Systems- Intelligent self-testing Systems
II.1.5) Estimated total value
Value excluding VAT:
1 524 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: Lot 1
II.2.1) Title
Fire Alarms Only
II.2.2) Additional CPV code(s)
50413200
50000000
45312100
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
II.2.4) Description of the procurement
The maintenance of Fire Systems including:- Conventional Fire Detection, - VESDA, - Ansul Fixed Fire Suppression - Gaseous Fixed Fire Suppression- Fire Curtains - Deaf Alerter Systems
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
207 848.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Based on the highest scores awarded at SQ stage
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Lot 2
II.2.1) Title
Emergency Lighting Only
II.2.2) Additional CPV code(s)
50000000
50413200
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
II.2.4) Description of the procurement
Maintenance of Emergency Lighting including:- Central Battery Systems- Conventional Self-contained Systems- Intelligent self-testing Systems.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
46 196.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Based on the highest scores awarded at SQ stage
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Lot 3
II.2.1) Title
Fire Alarms and Emergency Lighting
II.2.2) Additional CPV code(s)
50413200
50000000
45312100
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
II.2.4) Description of the procurement
Maintenance of both Fire Alarm and Emergency Lighting Systems including:Conventional Fire Detection:- VESDA, - Ansul Fixed Fire Suppression - Gaseous Fixed Fire Suppression- Fire Curtains - Deaf Alerter Systems The existing Emergency Light Systems:- Central Battery Systems- Conventional Self-contained Systems- Intelligent self-testing Systems.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
254 044.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Based on the highest scores awarded at SQ stage
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The Contractor will be required to have the following accreditations:• Gent 24 Integrator • Member of the Fire Industry Association• BAFE SP203-1 Fire Detection and Alarm Systems (Design, Installation, Commissioning/ Handover, Maintenance• BAFE SP203-3 Fixed Gaseous Fire Extinguishing Systems• BAFE SP204-4 Emergency Lighting Systems (Maintenance)• Ansul Authorised Distributor for the R-102 Restaurant Pre-Engineered Systems• Safe Contractor (or equivalent)• BS EN ISO 9001 Quality Management• BS EN ISO 14001 Environmental Management• BS EN OHSAS 18001 Occupational Health & Safety Management
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/01/2023
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
06/02/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Legal Services
Whiteknights, PO Box 217
Reading
RG6 6AB
UK
E-mail: legalservices@reading.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
19/12/2022