Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Highlands and Islands Airports Limited
Head Office, Inverness Airport
Inverness
IV2 7JB
UK
Telephone: +44 1667462445
E-mail: procurement@hial.co.uk
Fax: +44 1667464300
NUTS: UKM6
Internet address(es)
Main address: http://www.hial.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13542
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.6) Main activity
Airport-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Maintenance of Airport Security Body Scanners
Reference number: HIA-1589
II.1.2) Main CPV code
35121000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply, installation, commissioning and maintenance support of stand-alone airport security body scanners, initially at Inverness, Sumburgh, Stornoway, and Kirkwall airports and there may also be a requirement to supply body scanners at other HIAL airports during the contract term, as requested.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
38546000
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
Inverness, Sumburgh, Kirkwall and Stornoway Airports
II.2.4) Description of the procurement
HIAL wish to appoint a sole Supplier to a Contract for the supply, installation, commissioning and maintenance support of stand-alone airport security body scanners, initially at Inverness, Sumburgh, Stornoway, and Kirkwall airports and there may also be a requirement to supply body scanners at other HIAL airports during the contract term, as requested.
II.2.5) Award criteria
Criteria below:
Quality criterion: Goods Function and Performance
/ Weighting: 35
Quality criterion: Delivery and Services
/ Weighting: 50
Quality criterion: Performance Management
/ Weighting: 10
Quality criterion: Sustainable Procurement
/ Weighting: 5
Price
/ Weighting:
35
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: Yes
Description of renewals:
initial period of 8 years for maintenance with provision to extend by a further 2 years annually
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
(a) Supply, at the point of Goods delivery, a critical spare parts package required to maintain and repair the Goods in accordance with the manufacturer’s recommendations. In order to facilitate the Supplier in meeting Support Service fault correction SLAs and therefore minimise disrupting the airport the Supplier may wish spare parts to be held on site (subject to HIAL storage restrictions), either as ‘imprest stock’ or otherwise.
(b) Supply of additional similar Goods to other HIAL airports, as required.
(c) Extended Warranty for 24 or 36 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
See Tender Document
III.1.6) Deposits and guarantees required:
Where a Tenderer does not meet the minimum required standards of economic and financial standing, the Tenderer may still be eligible for consideration where their submission is supported by a commitment to provide a parent company, bank or other appropriate third party guarantee in form and substance satisfactory to HIAL, if requested to do so.
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Budget is only allocated for this financial year up to 31 March 2023. Payment may be on the basis of completion of milestones including Factory Acceptance Test (FAT), Goods delivery to each site, and successful Site Acceptance Test (SAT). Only Goods successfully completing FAT or preferably delivered to site before 31 March 2023 will be accepted and paid for.
Should it not be possible to achieve delivery to site this financial year, HIAL will require the Supplier to enter a Vesting Agreement which transfers title of completed operational Goods upon payment in full of the Goods value, i.e. not including delivery, installation or commissioning. See the Draft Contract for a model Vesting Agreement.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/01/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/01/2023
Local time: 12:00
Place:
Remote Working - Opening of PCS Postbox
Information about authorised persons and opening procedure:
PCS Postbox - Head of Procurement to open
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=717370.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:717370)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=717370
VI.4) Procedures for review
VI.4.1) Review body
Inverness Sheriff Court and Justice of the Peace Court
Inverness Justice Centre, Longman Roaf
Inverness
IV1 1AH
UK
Telephone: +44 1463230782
E-mail: inverness@scotcourts.gov.uk
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court
VI.5) Date of dispatch of this notice
20/12/2022