Summary

OCID:: ocds-kuma6s-127716
Published by:: Conwy County Borough Council
Authority ID:: AA0389
Publication date:: 22 December 2022
Deadline date:: -
Notice type:: 01 Prior Information Notice (PIN)
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

Conwy County Borough Council provides HR & Payroll Services to approximately 7000 employees and employees of external companies. We are looking to procure an Integrated HR and Payroll System to be used Authority wide. We currently have a system in place where our current contract is due to end at the end of May 2024. We have embedded a strong culture over the years and it is vital that this is maintained. CPV: 48450000, 48450000, 48100000.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Conwy County Borough Council

Bodlondeb, Bangor Road

Conwy

LL32 8DU

Contact person: Sarah Martin

Telephone: +44 1492574000

E-mail: procurement@conwy.gov.uk

NUTS: UKL13

Internet address(es)

Main address: http://www.conwy.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Integrated HR and Payroll System

II.1.2) Main CPV code

48450000

II.1.3) Type of contract

Supplies

II.1.4) Short description

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48450000

48100000

II.2.3) Place of performance

NUTS code:

UKL13

Main site or place of performance:

Conwy County

II.2.4) Description of the procurement

We therefore require an Integrated HR and payroll System to be implemented for all areas of workforce information, recruitment, training and development, and payroll. It must meet the following requirements:

-All absence recording and calculation

-Analytics/Management Information

-Complex organisational hierarchy

-Comprehensive HR & Payroll functionality

-Data Protection & Audit compliance

-Employee & Manager Self Service

-Learning & Development

-Multiple Pension Scheme administration and statutory reporting

-P11D’s

-People Development

-Report writing software

-Travel, expenses and timesheet management

-Web recruitment

It is a requirement to be able to tailor the system to meet the needs of Conwy County Borough Council which will inevitably change over time. We expect to manage and monitor all aspects of workforce information easily and be able to report on the information we require in different formats, tailored to our desired audience through a variety of formal reports and dashboards.

To comply with our Welsh Language standards, we require the system to have online recruitment and employee portal available in both English and Welsh.

The length of contract we are looking for will be a minimum of 5 years which will consist of either of the following: 5 years + 1 + 1 or 3 years + 2 + 2 however, please note this is subject to change if / when we go out to tender.

II.2.14) Additional information

Please get in touch with Karen.roberts12@conwy.gov.uk by latest 31/01/2023 if you can offer all of the above.

II.3) Estimated date of publication of contract notice:

01/04/2023

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=127716.

(WA Ref:127716)

VI.5) Date of dispatch of this notice

22/12/2022

Coding

Commodity categories

ID	Title	Parent category
48100000	Industry specific software package	Software package and information systems
48450000	Time accounting or human resources software package	Business transaction and personal business software package

Delivery locations

ID	Description
1013	Conwy and Denbighshire

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: procurement@conwy.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Q&A

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