Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glynneath Town Council
Bethania Community Centre, High St, Glynneath
Neath
SA115DA
UK
Contact person: Ceri Willcox
Telephone: +44 1639722961
E-mail: clerk@glynneathtowncouncil.gov.uk
NUTS: UKL17
Internet address(es)
Main address: https://glynneathtowncouncil.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://glynneathtowncouncil.gov.uk/welfare-park-transformation/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://glynneathtowncouncil.gov.uk/welfare-park-transformation/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Redevelopment of Glynneath Welfare Park - GTC
Reference number: TransformationPhase1
II.1.2) Main CPV code
37535200
II.1.3) Type of contract
Supplies
II.1.4) Short description
The redevelopment of Glynneath Welfare Park has been identified as the top priority for investment following numerous community-focused consultation exercises.
The Park falls under the custodianship of Glynneath Town Council (GTC) who would be the client in this instance.
There is currently one existing play area with fixed equipment adjacent to the tennis courts; this is to remain an area for fixed play apparatus and will cater for children and young people aged 11+.
Presently, there are four tennis courts. The Town Council would like to refurbish three of the courts for tennis, with the fourth being converted to a Multi-Use Games Area (MUGA) for football, netball, and basketball.
The area currently occupied by a disused bowling green will be repurposed into a play area, with the focus being on providing a play space for children from early years to primary school age (up to 11 years of age).
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
37452720
43325000
II.2.3) Place of performance
NUTS code:
UKL17
II.2.4) Description of the procurement
Design and refurb of children's playground including tennis courts
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 4
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Experienced play area installers are invited to tender for the contract.
Companies quoting for the work to provide scale Drawings, Plans, and illustrations of their interpretation. Quotes need to remain valid until August 2024 to allow time for grant applications to be made in order to fund the project.
The Design submitted by each Play Company will be evaluated by an Assessment Panel and will be subject to community consultation. Assessment will be based on quality, how best the submission aligns with the Design Brief, deliverability, price, and the outcome of consultation with end users and the wider community.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/02/2024
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/08/2024
IV.2.7) Conditions for opening of tenders
Date:
19/02/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and / or abandon this procurement exercise at any time and / or award a contract for part of the services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and / or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicants / tenderers risk.
VI.4) Procedures for review
VI.4.1) Review body
Glynneath Town Council
Glynneath
UK
VI.5) Date of dispatch of this notice
12/12/2023